Operations & Reporting Administrative Assistant

RAM Response Inc.; Kelowna; On-site; CAD 28,000 - 34,000; Full time

Benefits offered by this job

Comprehensive Benefits package

Health Spending Account

RRSP Program

Onsite Parking

Two Weeks Vacation

Job summary

RAM Response Inc. seeks an Administrative Assistant to join our operations team in Canada.

This role focuses on turning complex project information into clear reports, summaries, and executive briefings, while supporting day-to-day operations and internal communications. The ideal candidate will have exceptional business writing, strong attention to detail, and experience in project coordination or a fast-paced professional office environment.

Qualifications

• Excellent business writing, editing, proofreading, and document preparation skills.
• Ability to turn complex data, project updates, and technical information into clear reports.
• Strong organization, prioritization, and deadline management skills.
• Project coordination, operations, or administrative experience is an asset.
• Knowledge of bookkeeping, payroll, HR administration, and office processes is an asset.
• Proficient in Microsoft Office, Microsoft 365, spreadsheets, and web-based systems.

Responsibilities

• Report Preparation: Compile data, project updates, and operational information into business reports, summaries, and executive briefings.
• Business Writing: Draft, edit, and proofread correspondence, project documents, proposals, internal communications, and presentations.
• Project Support: Coordinate pre-job planning, resource allocation, supply orders, One Calls, permits, and team travel to support timely project mobilization.
• Administrative Support: Maintain project files, document meeting minutes, prepare leadership presentations, and support management.
• Schedule meetings, appointments, travel, and bookings.
• Handle inquiries and correspondence professionally by phone, email, and mail.
• Maintain accurate records, databases, and filing systems while protecting confidential information.
• Assist with HR administration, onboarding, training records, safety documentation, and employee files.
• Coordinate office supplies, maintenance, uniforms, and daily office needs.
• Support marketing, social media, and internal communications.

Skills

Business writing

Editing

Proofreading

Report preparation

Data interpretation

Organization

Deadline management

Teamwork

Independent work

Education

Business administration

HR

Accounting

Equivalent experience

Tools

Microsoft Office

Microsoft 365

Spreadsheets

Web-based systems

Job description

RAM Response Inc. seeks an Administrative Assistant to join our operations team in Canada.

This role focuses on turning complex project information into clear reports, summaries, and executive briefings, while supporting day-to-day operations and internal communications. The ideal candidate will have exceptional business writing, strong attention to detail, and experience in project coordination or a fast-paced professional office environment.