Project Operations Coordinator

Premier Project Consultants; Kitchener; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Dental benefits

Extended health benefits

Vision care

EFAP

Virtual urgent care

Job summary

Premier Project Consultants Ltd. is seeking a highly organized Project Administrator to support our project and office teams in Canada.

The role provides day-to-day administrative support across multiple projects, ensuring invoices, documentation and systems are accurate and moving forward, in close collaboration with Project Managers. The ideal candidate takes ownership, enjoys solving problems, and can work with diverse personalities and priorities.

Qualifications

• 2-5 years of experience in administration, project coordination, office administration or a similar role.
• Exceptional organization, attention to detail and accuracy.
• Strong technology skills and the ability to quickly learn new systems and software.
• Experience with Procore is an asset.
• Basic accounting knowledge, including familiarity with invoices, coding and cost allocation.

Responsibilities

• Provide administrative support to Project Managers and the broader project team.
• Review incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval.
• Follow up with Project Managers to ensure invoices and other outstanding items are completed on time.
• Maintain accurate project information, records, spreadsheets and documentation.
• Complete data entry and maintain tracking systems for supplies, materials and other project information.
• Become a Procore subject matter resource, including learning system functionality, supporting processes such as deficiency tracking and helping train team members.
• Identify and resolve discrepancies, missing information and administrative issues, escalating when appropriate.
• Support contracts, agreements, reports and other project documentation as required.
• Work collaboratively with Project Managers, vendors and internal teams with different priorities and working styles.
• Identify opportunities to improve administrative processes, systems and workflows.Take on additional responsibilities as the role and organization continue to grow.

Skills

Organizational skills

Attention to detail

Tech savvy

Communication skills

Time management

Tools

Procore

Microsoft Office

Excel

Outlook

Job description

Premier Project Consultants Ltd. is seeking a highly organized Project Administrator to support our project and office teams in Canada.

The role provides day-to-day administrative support across multiple projects, ensuring invoices, documentation and systems are accurate and moving forward, in close collaboration with Project Managers. The ideal candidate takes ownership, enjoys solving problems, and can work with diverse personalities and priorities.