Administrative Assistant

RAM Response Inc.; Kelowna; In loco; CAD 28.000 - 34.000; Tempo pieno

Vantaggi offerti da questo lavoro

Comprehensive Benefits package

Health Spending Account

RRSP Program

Onsite Parking

Two Weeks Vacation

Descrizione del lavoro

RAM Response Inc. seeks an Administrative Assistant to join our operations team in Canada.

This role focuses on turning complex project information into clear reports, summaries, and executive briefings, while supporting day-to-day operations and internal communications. The ideal candidate will have exceptional business writing, strong attention to detail, and experience in project coordination or a fast-paced professional office environment.

Competenze

• Excellent business writing, editing, proofreading, and document preparation skills.
• Ability to turn complex data, project updates, and technical information into clear reports.
• Strong organization, prioritization, and deadline management skills.
• Project coordination, operations, or administrative experience is an asset.
• Knowledge of bookkeeping, payroll, HR administration, and office processes is an asset.
• Proficient in Microsoft Office, Microsoft 365, spreadsheets, and web-based systems.

Mansioni

• Report Preparation: Compile data, project updates, and operational information into business reports, summaries, and executive briefings.
• Business Writing: Draft, edit, and proofread correspondence, project documents, proposals, internal communications, and presentations.
• Project Support: Coordinate pre-job planning, resource allocation, supply orders, One Calls, permits, and team travel to support timely project mobilization.
• Administrative Support: Maintain project files, document meeting minutes, prepare leadership presentations, and support management.
• Schedule meetings, appointments, travel, and bookings.
• Handle inquiries and correspondence professionally by phone, email, and mail.
• Maintain accurate records, databases, and filing systems while protecting confidential information.
• Assist with HR administration, onboarding, training records, safety documentation, and employee files.
• Coordinate office supplies, maintenance, uniforms, and daily office needs.
• Support marketing, social media, and internal communications.

Conoscenze

Business writing

Editing

Proofreading

Report preparation

Data interpretation

Organization

Deadline management

Teamwork

Independent work

Formazione

Business administration

HR

Accounting

Equivalent experience

Strumenti

Microsoft Office

Microsoft 365

Spreadsheets

Web-based systems

Descrizione del lavoro

The Opportunity

RAM Response Inc. is seeking a highly organized and professional Administrative Assistant to join our operations team. This role is ideal for someone who brings exceptional business writing skills, strong attention to detail, and the ability to turn complex project information into clear, polished reports, summaries, and executive briefings.

Working closely with the Senior Leadership Team, you will help support day‑to‑day office operations, project administration, pre‑job planning, and internal communications. Prior experience in project coordination, operations support, or a fast‑paced professional office environment is considered a strong asset.

About RAM Response Inc.

RAM Response Inc. provides environmental emergency response, remediation, spill response, and related services across Western Canada. We are committed to delivering practical, environmentally responsible solutions while building trust, transparency, and long‑term relationships with our clients, communities, and First Nation partners.

Key Responsibilities

• Report Preparation: Compile data, project updates, and operational information into business reports, summaries, and executive briefings.
• Business Writing: Draft, edit, and proofread correspondence, project documents, proposals, internal communications, and presentations.
• Project Support: Coordinate pre‑job planning, resource allocation, supply orders, One Calls, permits, and team travel to support timely project mobilization.
• Administrative Support: Maintain project files, document meeting minutes, prepare leadership presentations, and support management.
• Schedule meetings, appointments, travel, and bookings.
• Handle inquiries and correspondence professionally by phone, email, and mail.
• Maintain accurate records, databases, and filing systems while protecting confidential information.
• Assist with HR administration, onboarding, training records, safety documentation, and employee files.
• Coordinate office supplies, maintenance, uniforms, and daily office needs.
• Support marketing, social media, and internal communications.

Qualifications

• Excellent business writing, editing, proofreading, and document preparation skills.
• Ability to turn complex data, project updates, and technical information into clear reports.
• Strong organization, prioritization, and deadline management skills.
• Project coordination, operations, or administrative experience is an asset.
• Business administration, HR, accounting education, or equivalent experience preferred.
• Knowledge of bookkeeping, payroll, HR administration, and office processes is an asset.
• High standards of accuracy, confidentiality, professionalism, and attention to detail.
• Proficient in Microsoft Office, Microsoft 365, spreadsheets, and web‑based systems.
• Positive attitude, strong work ethic, and ability to work independently and collaboratively.

What We Offer

• Competitive hourly compensation of $20-$25 per hour, based on experience.
• Full‑time Monday to Friday schedule, 7:30 a.m. to 4:00 p.m.
• Two Weeks Vacation.
• Comprehensive Benefits package and Health Spend Account.
• RRSP Program.
• Onsite Parking.
• Opportunity to contribute to a growing, fast‑paced company with a collaborative team environment.