Administrative Assistant

Quantum Management Services Ltd.; Mississauga; In loco; CAD 55.000 - 58.000; Tempo pieno

Descrizione del lavoro

Quantum Management Services Ltd. seeks an organized Administrative Coordinator to support the President and department managers in our regulatory compliance environment.

You will manage scheduling, reports, travel arrangements, and internal communications, ensuring accuracy and confidentiality. Ideal candidates have 3+ years in administrative coordination, proficiency with Microsoft Office, and comfort with CRM tools.

Competenze

• 3+ years in administrative coordination or related role.
• University/college education in Business Administration is an asset.
• Proficiency in Microsoft Office; HubSpot CRM and Sage 300 are assets.
• Experience in regulated industry or compliance-focused environment is an asset.
• Strong organizational, communication, analytical, and problem-solving skills with ability to manage priorities.

Mansioni

• Coordinate and prepare weekly, monthly, and quarterly reports for senior management.
• Monitor business performance, track sales volumes, and identify trends.
• Provide administrative support, including scheduling meetings, managing appointments, and coordinating travel arrangements.
• Prepare presentations, reports, corporate documents, meeting minutes, and correspondence.
• Conduct research to support business development, industry initiatives, and organizational projects.
• Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
• Liaise with internal departments, external service providers, and stakeholders to support operations and workplace safety.
• Assist with improving office procedures, maintaining records, and handling confidential information professionally.

Conoscenze

Organizational

Communication

Analytical

Problem solving

Multitasking

Formazione

Business Administration degree (asset)

Strumenti

HubSpot CRM

Sage 300

Descrizione del lavoro

osition: Administrative Assistant
Location: Mississauga, ON (On-Site)
Salary: $55,000-$58,000
Job Type: Permanent
Posting Type: Open Vacancy

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in the regulatory compliance industry.

The successful candidate will provide administrative and operational support across various business functions, including reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an asset.

Key Responsibilities

• Coordinate and prepare weekly, monthly, and quarterly reports for senior management.
• Monitor business performance, track sales volumes, and identify trends.
• Provide administrative support, including scheduling meetings, managing appointments, and coordinating travel arrangements.
• Prepare presentations, reports, corporate documents, meeting minutes, and correspondence.
• Conduct research to support business development, industry initiatives, and organizational projects.
• Coordinate general office operations, facilities, maintenance, IT support, and administrative requirements.
• Liaise with internal departments, external service providers, and stakeholders to support business operations and workplace safety.
• Assist with improving office procedures, maintaining records, and handling confidential information professionally.

Qualifications and Requirements

• Minimum 3+ years of experience in administrative coordination, executive support, office management, or a related role.
• University or college education in Business Administration or a related field is considered an asset.
• Proficiency in Microsoft Office; experience with HubSpot CRM and Sage 300 is an asset.
• Experience working in a regulated industry or compliance-focused environment is considered an asset.
• Strong organizational, communication, analytical, and problem-solving skills, with the ability to manage multiple priorities.

An excellent opportunity to work closely with senior leadership, gain exposure to various business functions, and contribute to the success of an established organization while growing professionally.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1