Senior Administrative Assistant — Exec Support in Fast-Paced Ops

Fluor; Calgary; In loco; CAD 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

Fluor Canada seeks a Senior Administrative Assistant to provide high-level administrative, operational, and coordination support to leaders and teams in a fast-paced corporate setting. You will manage calendars, coordinate meetings, handle travel and expenses, and ensure efficient day-to-day department operation.

You will act as a liaison across departments and with clients and vendors, support budget activities, onboarding, and workforce communications while maintaining confidentiality and

Competenze

• A combination of education and directly related experience equal to ten (10) years.

Mansioni

• Provide comprehensive administrative support to leaders and teams, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Coordinate internal and external meetings, workshops, team events, and business functions, including logistics, catering, room bookings, agendas, and meeting materials.
• Prepare, format, proofread, and distribute business correspondence, presentations, reports, procedures, and other documentation.
• Manage departmental records, filing systems, SharePoint sites, distribution lists, and document retention in accordance with company policies.
• Act as a liaison between internal departments, leadership, clients, vendors, and external stakeholders to facilitate effective communication and timely follow-up on action items.
• Support budget administration activities, including invoice processing, purchase requisitions, purchase orders, tracking expenditures, and maintaining accurate records.
• Monitor and coordinate department administrative processes, identifying opportunities to improve efficiency and effectiveness.
• Assist in onboarding new employees, coordinating equipment requests, workspace setup, training schedules, and orientation activities.
• Support workforce-related activities such as organization charts, team communications, recognition initiatives, and departmental reporting.
• Coordinate and maintain departmental schedules, vacation calendars, and resource planning information.
• Handle sensitive and confidential information with discretion and professionalism.
• Provide backup support for administrative team members and contribute to special projects and initiatives as required.
• Maintain compliance with all applicable company policies, procedures, and standards.
• Other duties as assigned.

Conoscenze

Communication skills

Organizational skills

Time management

Customer service orientation

Attention to detail

Discretion and confidentiality

Team collaboration

Multitasking

Strumenti

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Descrizione del lavoro

Fluor Canada seeks a Senior Administrative Assistant to provide high-level administrative, operational, and coordination support to leaders and teams in a fast-paced corporate setting. You will manage calendars, coordinate meetings, handle travel and expenses, and ensure efficient day-to-day department operation.

You will act as a liaison across departments and with clients and vendors, support budget activities, onboarding, and workforce communications while maintaining confidentiality and