Operations & Planning Coordinator

Government of Alberta; Edmonton; On-site; CAD 67,000 - 88,000; Full time

Job summary

Government of Alberta is seeking an Operations & Planning Coordinator in Edmonton. This permanent, full-time role reports to the Executive Director and supports strategic priorities, planning, and branch operations within the Energy and Minerals ministry.

The position emphasizes collaboration, change management, and the use of technology to improve processes, including AI-enabled initiatives. Travel is limited to internal duties and meetings across offices.

Qualifications

• University degree in a related field or equivalent.
• Equivalency: related education or experience considered on the basis of 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.

Responsibilities

• Support branch, division, and departmental planning activities.
• Coordinate information gathering and analysis for strategic plans, business plans, and priority initiatives.
• Contribute to project planning, implementation, monitoring, and reporting activities.
• Prepare and track briefing notes, issue notes, presentations, and background materials.
• Support mandatory legislative planning and reporting requirements.
• Support the development and tracking of performance measures and key indicators.
• Analyze results and prepare reports identifying trends, risks, and opportunities for improvement.
• Maintain records, reporting tools, and project tracking systems.
• Act as the branch's Workplace Administrator for 1GX and support branch management in completing recruitment process in 1GX, expenses, travel and invoicing.
• Maintain the Executive Director Committee SharePoint site by uploading meeting agendas, meeting materials and adding/removing members.

Skills

Project coordination

Communication skills

Time management

Stakeholder coordination

Microsoft Office

Education

University degree

Tools

Word

Excel

Outlook

PowerPoint

SharePoint

Copilot

Adobe Acrobat

Job description

Job Information

Job Title: Operations & Planning Coordinator

Job Requisition ID: 86743

Ministry: Energy and Minerals

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary: Permanent

Scope: Open Competition

Closing Date: September 8, 2026

Classification: Program Services 2

Salary: $2,562.61 to $3,361.54 bi-weekly ($66,884 - $87,736/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The Ministry of Energy and Minerals is responsible for sustaining the interests of Albertans through the stewardship and responsible development of energy and mineral resource systems.

The Ministry Services Division provides enterprise-wide support services for the Department of Energy and Minerals and ensures alignment with and adherence to related Government of Alberta policies.

Business Services branch provides:

• Legislative planning and reporting
• Coordination of the department’s policy, legislation and agency governance files
• Coordination of the red tape reduction initiative for the department
• Procurement services
• Corporate strategic initiatives and operations
• Facilities, and accommodations services on behalf of the department for both the Edmonton and Calgary offices

For more information on the work of our Ministry, please visit: https://www.alberta.ca/energy.aspx

Role Responsibilities

Are you a future leader that is looking for a growth opportunity in the Government of Alberta? Are you a highly organized and proactive professional? Do you thrive in a fast-paced environment where coordination, problem-solving, and relationship building are essential to success? We are seeking a skilled and adaptable professional to join our team in a role that reports directly to the Executive Director and supports strategic priorities, key organizational initiatives, and branch operations.

Reporting to the Executive Director of Business Services, the Operational and Planning Coordinator provides research, analysis, planning, coordination, and reporting support to advance departmental priorities, programs, and policy initiatives. Working under supervision, the incumbent contributes to business planning and reporting, legislative and Cabinet processes, program implementation, performance measurement, and continuous improvement initiatives. The role requires strong organizational and project management skills to coordinate multiple initiatives and support corporate reporting requirements.

This role is ideal for a collaborative and detail-oriented individual who enjoys managing multiple priorities, coordinating projects with tight timelines, supporting executive decision-making, and driving continuous improvement. The successful candidate will work with a wide range of stakeholders, gathering and analyzing information, preparing briefing materials and reports, and ensuring key initiatives stay on track.

The position also provides operational support to the Executive Director’s Office and the branch leadership team, including coordinating information requests; supporting recruitment and administrative processes; assisting with contract documentation; maintaining collaboration and information-sharing tools; organizing meetings and briefing materials; and identifying opportunities to improve business processes through technology and innovation, including the use of artificial intelligence.

The successful candidate is an excellent communicator with strong organizational and time management skills, the ability to prioritize competing demands, work independently, solve problems, and meet deadlines. A commitment to collaboration and service excellence is essential, as the role provides critical support to branch operations within an established framework of policies, procedures, and administrative standards.

• Support branch, division, and departmental planning activities.
• Coordinate information gathering and analysis for strategic plans, business plans, and priority initiatives.
• Contribute to project planning, implementation, monitoring, and reporting activities.
• Prepare and track briefing notes, issue notes, presentations, and background materials.
• Support mandatory legislative planning and reporting requirements.
• Support the development and tracking of performance measures and key indicators.
• Analyze results and prepare reports identifying trends, risks, and opportunities for improvement.
• Maintain records, reporting tools, and project tracking systems.
• Act as the branch's Workplace Administrator for 1GX and support branch management in completing recruitment process in 1GX, expenses, travel and invoicing.
• Maintain the Executive Director Committee SharePoint site by uploading meeting agendas, meeting materials and adding/removing members.

Role Responsibility cont.

Areas of knowledge that will support you in this role:

• Strong project coordination and organizational skills, with the ability to manage multiple priorities simultaneously.
• Demonstrated experience tracking deliverables, managing action items, coordinating stakeholders, and supporting complex projects in a fast-paced environment.
• Strong attention to detail and commitment to accuracy, follow-through, and accountability.
• Working knowledge of governmental systems and processes;
• Financial and human resource policies and processes.
• Strong communication skills, including the ability to clearly convey information, facilitate discussions, and support decision-making.
• Desire to provide a service excellence approach to delivering assistance across the branch and department.

Qualifications

Required:

• University graduation in a related field; no experience required; or equivalent as described below.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

Assets

• Ability to prepare accurate reports using excellent written and oral communication skills.
• Proficiency using Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, Copilot and SharePoint, to support analysis, documentation, coordination, and reporting.
• Familiarity with Adobe Acrobat.

Additional Position Details

• Term of Employment: Permanent, Full-time position.
• Hours of Work: 36.25 hours per week, Monday to Friday.
• Location: Petroleum Plaza Building North Tower, Edmonton.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information
• Professional learning and development
• Research Alberta Public Service Careers tool
• Positive workplace culture and work-life balance.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Tomasz Gruszka at [e-mail].