Capital Projects Reporting Coordinator

Government of Alberta; Edmonton; On-site; CAD 77,000 - 100,000; Full time

Job summary

Government of Alberta is seeking a Capital Projects Reporting Coordinator in Edmonton. The roleReports to the Capital Projects Delivery Division and Schools Delivery and Partnerships, focusing on accurate project reporting and process improvement.

The incumbent collaborates with internal and external stakeholders to update plans and communicate status. Responsibilities include coordinating improvement initiatives, developing branch communications, and supporting senior management with strategic

Qualifications

• University degree in Business, Economics, Public Administration or equivalent education and experience.
• Plus two (2) years of progressively responsible related experience.
• Knowledge of Microsoft SharePoint and strong Excel skills.

Responsibilities

• Develop responses to non-project specific action requests and briefings as required.
• Provide branch input into the Ministry's Capital Plan, Annual Reports, Public Accounts, Committee of Supply, Session, and Budget documents.
• Collaborate with the department's business planning group to provide input and solicit feedback on goal congruency with department, division, and branch.
• Consult with branch Directors and Executive Director on best practices to achieve goals and strategies recommended for implementation through the business plan.
• Coordinate and facilitate sessions with project managers, coordinators, and administrative staff to collect improvement ideas and provide status updates on improvement projects underway.
• Lead working groups through the development and improvement of business processes.
• Track staff utilization and propose resourcing strategies/opportunities with Project Directors to achieve operational goals.

Skills

Agility

Drive for Results

Develop Networks

Build Collaborative Environments

Education

University degree in Business, Economics, Public Administration or equivalent education and experience.

Tools

SharePoint

Microsoft Dynamics

Excel

Job description

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Job Information

Job Title:Capital Projects Reporting Coordinator Job Requisition ID:86454 Ministry:Infrastructure Location:Edmonton Full or Part-Time:Full Time Hours of Work:36.25hours per week Permanent/Temporary/Wage: 1 Permanent and 1 Temporary (1 year contract with possible extension) Scope:Open Competition Closing Date:August 31, 2026 Classification: Program Services 3 Salary: $2,935.39 to $3,850.29 bi-weekly ($76,613 - $100,492/year) The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. Alberta Infrastructure is responsible for delivering about one quarter of the Alberta government’s Capital Plan, which addresses the provincial infrastructure needs of Alberta’s population that support key social programs and services and economic development.

The Ministry designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that school and hospital infrastructure meet the needs of Alberta’s population. Infrastructure also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.

The Capital Projects Reporting Coordinator supports the Capital Projects Delivery Division (CPDD) and the Schools Delivery and Partnerships (SD&P) division through accurate reporting of project information and tracking/ management of operational improvement projects. The incumbent works with various internal and external stakeholders to address issues, manages reporting workflows, and communicates project status and related information. The incumbent is responsible for updating the branch intranet site, developing and monitoring the branch operational plan, providing training and support to branch staff as it relates to communications processes and procedures, and researching and providing advice to senior management on strategies and measures. The incumbent plans and assists in facilitation of branch meetings, supporting the branch's continuous improvement framework, implementing improvement initiatives through CPDD, SD&P and coordinating updates of information systems.

The primary responsibilities for the Capital Projects Reporting Coordinator include, but are not limited to:

• Developing responses to non-project specific action requests and briefings as required.
• Providing branch input into the Ministry's Capital Plan, Annual Reports, Public Accounts, Committee of Supply, Session, and Budget documents.
• Collaborating with the department's business planning group to provide input and solicit feedback on goal congruency with department, division, and branch.
• Consulting with branch Directors and Executive Director on best practices to achieve goals and strategies recommended for implementation through the business plan.
• Coordinating and facilitating sessions with project managers, coordinators, and administrative staff to collect improvement ideas, solicit feedback on potential improvement projects and provide status updates on improvement projects underway.
• Leading working groups through the development and improvement of business processes.
• Tracking staff utilization and proposing resourcing strategies/opportunities with Project Directors to achieve operational goals.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Agility: Works in a changing environment and takes initiative to change: This position requires the ability to develop communication materials on complex topics to a variety of audiences.
• Drive for Results: Works to exceed goals and partner with others to achieve objectives: This position requires an understanding of planning, project management and process improvement practices.
• Develop Networks: Works on maintaining close relations with all stakeholders: The incumbent will need to have or develop a strong organizational awareness to understand how internal groups work together, and an awareness of the external environment to respond appropriately to requests for information.
• Build Collaborative Environments: Collaborates across functional areas and proactively addresses conflict: Often collaboration with other groups is required to ensure that messaging is provided that best meets the needs of the organization. This position will have to build consensus in a large group and will require an ability to resolve conflict.
• University degree in Business, Economics, Public Administration or equivalent education and experience.
• PLUS Two (2) years of progressively responsible related experience.
• Knowledge of Microsoft SharePoint and strong Excel skills.

Equivalency: Related experience or education (e.g. related diploma) may be considered as an equivalency on a one-for-one basis.

Assets:

• Navigating the Contract Management System.
• Knowledge of Microsoft Dynamics.

Notes

These positions are 1 Permanent full-time and 1 Temporary, full-time roles with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Edmonton AB.

A written assessment may be administered along with interviews.

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Positive workplace culture and work-life balance.

Closing Statement This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Jenny Luong at [e-mail].