Operations Coordinator (Operations)

Guardteck; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

Guardteck is seeking an Operations Coordinator in Calgary, an entry-level role focusing on fleet oversight, inventory control, and administrative tasks. The position involves supporting daily operations, maintaining records, and ensuring supplies are available, making it ideal for those entering the operations or security field. Candidates should be reliable, organized, and eager to learn and grow in a supportive environment.

Benefits

Medical Insurance

Life Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Sick Days

Paid Holidays

Educational Assistance

Special Incentive Plans

Qualifications

• Entry-level experience in operations administration or logistics preferred.
• Familiarity with uniforms/equipment inventory or vehicle fleet admin an asset.
• Good verbal and written communication skills are essential.

Responsibilities

• Maintain up-to-date records for fleet vehicles and support mobile teams.
• Monitor and restock inventory for uniforms and equipment.
• Assist with onboarding and conducting guard audits as assigned.

Skills

Reliability

Organization

Communication

Proficiency in Microsoft Office

Education

Higher Education

Alberta Security License

Class 5 Drivers License

Job description

The operations Coordinator is an entrylevel support role within Guardtecks Operations Department with a strong emphasis on fleet oversight mobile team logistics inventory control administrative office functions and supply coordination. This role supports daily operations by maintaining accurate records ensuring the availability of supplies and equipment and assisting with basic documentation and reporting. Working under the guidance of the Operations Manager and in support of the Operations Lead the Operations Coordinator is essential to sustaining operational readiness and smooth internal workflows. This position is ideal for individuals entering the operations or security field who bring reliability organization and a willingness to grow.

Key Responsibilities :

• Maintain uptodate records for fleet vehicles including registration insurance and service scheduling.
• Support mobile teams with vehicle readiness inspections and incident followups.
• Track organize and restock all uniforms and field equipment.
• Document uniform and equipment issuance and returns.
• Ensure inventory areas are tidy labeled and updated regularly.

Office Supplies & Administrative Tasks (25%)

• Monitor and restock office supply inventory.
• Maintain filing systems for operational HR and scheduling documents.
• Assist with administrative coordination between departments.
• Process internal forms and support document accuracy.
• Support general clerical duties such as printing scanning and email formatting.
• Greet and assist office visitors contractors and vendors in a professional manner. (As Required)
• Help coordinate and confirm guard appointments or scheduled office visits. (As Required)

Reporting & Documentation (15%)

• Maintain trackers for fleet equipment office supplies and attendance.
• Assist in preparing weekly summaries and reports for management.
• Follow up on incomplete shift documentation or supply returns.
• Support the accuracy and consistency of administrative records.

Onboarding Field Support & Guard Audits (10%)

• Assist with onboarding by preparing uniforms and initial equipment.
• Organize and verify documentation packages.
• Ensure offboarding items are returned and logged appropriately.
• Conduct basic guard audits as assigned including uniform compliance equipment checks and documentation verification.

General Support & Ad Hoc Duties (10%)

• Provide assistance to Operations Manager and Operations Lead as required.
• Support crossfunctional teams during highdemand or transition periods.
• Participate in small projects or regional administrative efforts.

Knowledge Skills Experience and Education

• Entrylevel experience in operations administration or logistics preferred.
• Minimum 23 years in an administrative coordination or operations role.
• Experience in security facilities property services or field service industry strongly preferred.
• Prior use of scheduling systems data entry and compliance tracking tools.
• Familiarity with uniforms / equipment inventory or vehicle fleet admin an asset.
• Reliable and detailoriented with strong organizational habits.
• Proficient in Microsoft Office (Excel Word Outlook Teams).
• Comfortable managing supplies and working with simple tracking tools.
• Good verbal and written communication.
• Valid Drivers License

Education Requirements (All)

Higher Education

Certification Requirements (All)

Alberta Security License

Class 5 drivers license

Additional Information / Benefits

Benefits : Medical Insurance Life Insurance Dental Insurance Vision Insurance Paid Vacation Paid Sick Days Paid Holidays Educational Assistance Special Incentive Plans

This is a FullTime position

Required Experience :

Key Skills

Six Sigma,Lean,Management Experience,Process Improvement,Microsoft Outlook,Analysis Skills,Warehouse Management System,Operations Management,Kaizen,Leadership Experience,Supervising Experience,Retail Management

Employment Type : Full-Time

Experience : years

Vacancy : 1

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