Operations Support Coordinator

Kaizen Lab Inc.; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

A growing environmental consulting firm seeks an Operations Support Coordinator for its Calgary office. This role blends technical, administrative, and project support for Project Managers, requiring strong organizational skills and proficiency in tools like Microsoft Office and SharePoint. Potential candidates should bring a proactive approach and a commitment to contributing to a sustainable future.

Benefits

Competitive compensation and comprehensive health benefits

Eligibility for educational reimbursements and profit sharing

Flexible work schedules

Pet friendly offices

Qualifications

• Minimum of 2 years of experience in a similar administrative role.
• Experience in the environmental consulting industry is an asset.
• High level of proficiency in Microsoft Office Suite.

Responsibilities

• Support Project Managers with coordination tasks and documentation.
• Assist with cost tracking, project reporting, and budget monitoring.
• Serve as the admin point of contact for the Calgary office.

Skills

Organizational skills

Attention to detail

Communication

Problem-solving

Multi-tasking

Tools

Microsoft Office Suite

SharePoint

SiteView

SCEMA

Job description

Candidate is expected to be able to work from our Calgary office. Our current office schedule is Monday to Thursday, in-office, and work-from-home flexibility on Friday.

Overview

SynergyAspen's purpose is to reduce our clients’ environmental footprint. We are a growing environmental consulting firm that provides clients with exceptional service and value, and our employees with meaningful careers. Our areas of expertise include contaminated sites, reclamation, and natural sciences work.

The primary function of the Operations Support Coordinator is to provide a blend of technical, administrative, and project-related support to our Operations team located in Calgary, Fort St. John, and Port Moody. This role is designed to assist Project Managers and Account Managers with project execution and operational efficiency by taking on key coordination tasks, maintaining office operations, and ensuring timely completion of routine project and administrative duties. The position reports to our Operations Manager.

Your Key Responsibilities

• Support Project Managers and Account Managers with day-to-day coordination tasks, including :
• File emails and project documentation in network folders and SharePoint
• Update client databases such as SiteView, SCEMA, and Strattix
• Assist with cost tracking, project / report tracking, and budget monitoring tasks
• Coordinate job logistics by booking contractors and assisting with BC1 Call submissions
• Assist in entering 3rd party project invoices into client and internal databases
• Tabulate analytical data using fit-for-purpose software
• Maintain a billable target
• Perform additional tasks as required
• Serve as the admin point of contact for the Calgary office
• Manage front desk duties including mail pickup, visitor reception, and supply restocking
• Handle coordination with building management, vendors, and service providers
• Coordinate with SynergyAspen’s admin team on larger administrative matters, such as event planning

What You Offer SynergyAspen

• Minimum of 2 years of experience in a similar administrative, operations, or technical support role
• Experience in the environmental consulting industry is an asset
• High level of proficiency in Microsoft Office Suite, especially Outlook, Excel, Word, and PowerPoint
• Comfortable working within digital platforms and databases such as SharePoint, SiteView, and SCEMA
• Excellent organizational and multi-tasking skills with a strong attention to detail
• Strong written and verbal communication skills with the ability to work independently and collaboratively within a multi-disciplinary team
• Ability to work in a fast-paced, deadline-driven environment
• A proactive approach to problem solving, with a willingness to take initiative and adapt to changing priorities
• Commitment to safety

Applications are welcomed from all individuals, including women, Indigenous people, persons with disabilities, visible minorities, people of all sexual orientations and gender identities, and others who may contribute to the further diversification of our company. Successful candidates may be required to submit reference checks, criminal background checks, and education verification.

We thank all applicants for their interest, but only shortlisted candidates will be contacted.

What SynergyAspen Offers You

• An opportunity to be a leader in the adoption and use of technology for an environmental consulting company with the purpose of reducing our clients’ environmental footprint.
• An opportunity to expand your expertise, and work for a company with integrity of purpose.
• An opportunity to develop your career in a growing company from three (3) different office locations (Fort St. John & Port Moody, BC and Calgary, AB).
• Competitive compensation and comprehensive extended health benefits.
• Eligibility for educational and professional membership dues reimbursements.
• Eligibility for profit sharing.
• External and internal training budget.
• Flexible work schedules and time-off options (banked time and unpaid time-off).
• Business-casual dress code.
• Pet friendly offices.
• Work from home flexibility.

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