Operations Coordinator - Fleet Licensing & Insurance (6 Months Contract)

Royfossthornhill; Vaughan; Hybrid; CAD 34,000 - 41,000; Full time

Benefits offered by this job

Employee team building and social

Learning and development programs

Growth potential within our organize

Employee discount programs

Foss purchase and service program

Employee referral and recognition

Job summary

Foss Group of Companies in Markham is seeking an organized Operations Coordinator for Fleet Licensing & Insurance on a 6-month contract, with potential extension. You will coordinate licensing, registration updates and insurance documents for a national fleet, interfacing with licensing agents, brokers and internal teams.

This hands-on, detail‑oriented role requires high-volume admin skills, strong Excel, and the ability to meet deadlines.

Qualifications

• Minimum 2 years of experience in administration, operations or project coordination.
• Experience handling high-volume administrative tasks and data tracking.
• Strong Excel skills, including reporting and data reconciliation.
• Excellent organizational, communication and problem-solving abilities.
• Experience with fleet management, vehicle licensing, insurance administration or Salesforce is a plus.

Responsibilities

• Coordinate vehicle licensing, registration updates and documentation.
• Work with licensing agents and brokers to obtain requirements and timelines.
• Maintain accurate vehicle and insurance records in internal systems.
• Prepare progress reports and monitor milestones with internal/external teams.
• Coordinate with vendors to ensure timely project completion.
• Identify opportunities to streamline processes.

Skills

Administrative coordination

Organizational skills

Communication skills

Problem-solving

Tools

Microsoft Excel

Salesforce

Job description

Operations Coordinator - Fleet Licensing & Insurance (6 Months Contract)

Welcome to Foss Group of Companies — Where Values DriveEverything, We Do

For over 60 years, the Foss Group of Companies has been aleader in the automotive industry, home to two trusted brands: Roy Foss andFoss National Leasing. Our success is driven by our incredible team.These are dedicated and passionate individuals who embody our core valuesdaily, building a reputation for excellence in retail, fleet, service, andinnovation.

At Foss Group of Companie, we are guided by five principles:

• Gladto be here – We show up with positivity and pride.
• Sweatthe small stuff – Details matter, and we get them right.
• Showup for each other – We succeed as a team.
• Walkthe talk – We lead by example.
• Setthe standard – We raise the bar.

We are proud of the long-standing relationships we've builtwithour clients, customers, and our team members. When you join Foss Group ofCompanies, you're joining a company that leads with heart, acts with integrity,and invests in your growth. If you want a workplace where your impact iscelebrated, you've found your next move.

Salary Range: $25.00/ hour - $30.00/hour (based onexperience)

About the Current Open Role

We areseeking a highly organized, detail-oriented andproactive Operations Coordinator - Fleet Licensing & Insurance (6 Months Contract - with potential extension)tosupport a national fleet transition.

The successful candidate will be responsible forcoordinating and executing administrative activities related to vehiclelicensing, registration updates and insurance documentation. This includesworking with provincial licensing agents, insurance brokers and internalstakeholders to ensure accurate records, timely processing and completion ofproject deliverables.

This is a hands-on role requiring strong organizationalskills, attention to detail and the ability to manage high-volumeadministrative tasks while meeting established deadlines.

This position offers a hybrid work arrangement, requiringin-office presence 2 to 3 days per week at our Markhamoffice.

Key Responsibilities

Vehicle Licensing & Registration

• Coordinate and process vehicle registrationupdates and replacements across Canadian provinces.
• Work with provincial licensing agents to obtaindocumentation requirements and processing timelines.
• Prepare, review and submit registrationdocumentation.
• Track outstanding registrations, follow up onpending requests and resolve discrepancies.
• Validate completed registrations and maintainaccurate vehicle records in internal systems.

Insurance Administration

• Coordinate insurance documentation updates withbrokers and internal stakeholders.
• Request, review and track certificates ofinsurance and policy endorsements.
• Verify insurance documentation for completenessand accuracy.
• Follow up on outstanding information andescalate discrepancies as required.
• Maintain accurate insurance records in internalsystems.

Project Coordination & Reporting

• Maintain a centralized project tracker tomonitor progress
• Monitor project milestones, deadlines andoutstanding activities.
• Prepare regular progress reports highlightingcompleted transactions, outstanding items and potential delays.
• Coordinate with internal teams and externalvendors to ensure timely completion of project activities.
• Identify opportunities to streamlineadministrative processes and support final project reconciliation.

What You'll Bring

• Minimum 2 years of experience in administration,operations or project coordination.
• Experience managing high-volume administrativetasks, documentation and data tracking.
• Strong Microsoft Excel skills, includingreporting and data reconciliation.
• Excellent organizational, communication andproblem-solving skills.
• Strong attention to detail, with the ability towork independently, manage competing priorities and meet deadlines.
• Experience working with internal teams andexternal stakeholders.
• Experience in fleet management, vehiclelicensing, insurance administration or Salesforce is an asset.

What We Offer:

• Employee team building and social events.
• Learning and development programs for all teammembers.
• Growth potential within our organization.
• Employee discount programs.
• Foss purchase and service program.
• Employee referral and recognition programs.

Our Commitment to Equal Opportunity

At Foss Group of Companies, we are dedicated to creatinga workplace where everyone feels welcome and has the opportunity to thrive. Webelieve that a diverse and inclusive team is not only our strength, but it alsodrives innovation and helps us better serve our customers and community.

We are proud to be an equal opportunity employer. Weconsider all qualified applicants without regard to race, color, religion,gender, gender identity or expression, sexual orientation, national origin,age, or disability. Our commitment to equal opportunity extends to all aspectsof employment, including hiring, training, promotion, compensation, andbenefits.

Foss Group of Companies is committed to providing aninclusive, accessible work environment. In accordance with the Accessibilityfor Ontarians with Disabilities Act (AODA), accommodations are available uponrequest for candidates taking part in all aspects of the recruitment andselection process.

We are committed to fostering a culture of fairness,equity, and respect for every employee and applicant.

Should you have any questions or concerns, you can reachout to [e-mail].