Operations Administrator

GFL Environmental Inc.; Corunna; On-site; CAD 42,000 - 56,000; Full time

Job summary

GFL Environmental Inc. in Corunna, ON is seeking an Operations Administrator to handle day-to-day branch administration under the Operations Manager. You will greet clients, manage payroll and invoicing, and support multiple administrative tasks.

This full-time role requires strong communication, organization, and proficiency with MS Office and Google Workspace. You will work independently and with a team to ensure accurate records and timely processing.

Qualifications

• Business administration diploma or equivalent experience.
• 1-2 years of administrative experience.
• Excellent communication and teamwork abilities.
• Proficiency with MS Office and Google Workspace.
• Experience with invoicing and payroll is an asset.

Responsibilities

• Greet clients professionally in person and on the phone.
• Process timesheets and coordinate payroll with Payroll department.
• Prepare invoices accurately and meet month-end timelines.
• Provide daily administrative support to the Operations Manager.
• Maintain filing systems and document control.
• Coordinate mail, faxes and couriers; manage supplies.
• Liaise with departments, customers and team members on admin matters.
• Support customer requests and maintain accounts/tracking reports.
• Follow organizational policies and participate in team meetings.

Skills

Communication

Teamwork

Customer service

Organization

MS Office

Google Workspace

Attention to detail

Learning quickly

Work ethic

Invoicing

Payroll

Education

Business administration diploma / certificate

Job description

Job Description: Operations Administrator
Title: Operations Administrator – Full-Time Position
Reports To: Operations Manager
Location: Corunna, ON

Summary

Under direction of the Operations Manager, the Operations Administrator is responsible primarily for the day-to-day operational administration of the branch. Primary duties involve customer and supplier reception at the facility, payroll, invoicing and other duties, as outlined below.

Qualifications

• Business administration diploma, certificate or equivalent experience.
• Minimum of 1-2 years of administrative experience.
• Excellent communication skills and the ability to work independently and in a team environment
• Ability to maintain high levels of customer service and problem solving
• Strong organizational and multitasking skills
• Proficiency with MS Office and Google Workspace
• Outstanding attention to detail
• Must be able to learn new applications quickly and efficiently
• Great work ethic
• Experience with invoicing and payroll duties are an asset.

Job Duties

• Perform work in a safe manner, so as not to endanger oneself or others.
• Professionally greet and communicate with all clients, both in person and on the phone.
• Process timesheets and work with the Payroll department to ensure all employees are compensated accurately and on time.
• Complete invoices accurately and ensure that required month end timelines are met.
• Assist in uploading invoices to client portals.
• Provide daily administrative support and document control to the Operations Manager. Some examples include:
• Processing and tracking per diems, petty cash, and employee expenses
• Maintain filing systems
• Tracking and supporting fuel card program
• Prepare purchase orders and assist with ordering supplies.
• Coordinate outgoing and incoming mail, faxes and couriers
• General housekeeping.
• General office duties as assigned
• Liaise with various departments, customers and team members regarding administrative matters.
• Support customer requests, maintain accounts and provide statements/tracking reports, as required.
• Follow up and investigate required and/or missing job documentation.
• Follow all established organizational policies and procedures.
• Support the vision and values of the organization.
• Assist in planning and organizing employee events and activities
• Participate in team/staff meetings when required.
• Perform other duties as assigned.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position,

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.