Operations Administrative Assistant, School of Construction and Building Sciences

NAIT (Northern Alberta Institute of Technology); Edmonton; Hybrid; CAD 53,000 - 68,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off between Christmas and NY

Flexible/hybrid work arrangements

Job summary

NAIT (Northern Alberta Institute of Technology) in Edmonton is seeking an Administrative Support V to assist the Associate Dean with finance, scheduling, HR, contracts, and payroll. The role includes coordinating meetings, reporting student numbers, and supporting program operations across departments.

The position requires a high school diploma or equivalent and a related post-secondary credential, plus at least three years of related experience.

Qualifications

• High school diploma or equivalent.
• Related post-secondary certificate or diploma.
• Minimum of three years related experience.
• Equivalencies may be considered.

Responsibilities

• Assists the Associate Dean with operational activities in finance, scheduling, HR, contracts, payroll, attendance management.
• Coordinates and collaborates with administrative professionals on efficiencies in support of department and school activities.
• Gathers and reports student numbers to ensure targets are met through admissions.
• Assists with development and implementation of marketing, recruitment, and retention strategies.
• Assists with HR recruitment, employment, performance, and orientation of personnel.
• Prepares operating and capital resources for the department.
• Monitors department incomes and expenditure budgets.
• Supports new staff members with orientation, key requisitions, and office spaces.
• Coordinates meetings including agendas, notices, and minutes; manages Associate Dean calendars.
• Researches and prepares various forms of information.
• Prepares reports and tracks information.
• Supports all portfolio programs, staff, and students.
• Supports facility operations related to program delivery.

Skills

Interpersonal communication

Organizational skills

Budget awareness

Student administration systems

Policy awareness

Education

High school diploma or equivalent

Related post-secondary certificate or diploma

Tools

MS Office Suite

Job description

Key Responsibilities

• Assists the Associate Dean with operational activities in the areas of finance, scheduling, human resources, contracts, IWAS, timesheets, payroll, attendance management.
• Coordinates and collaborates with all levels of administrative professionals on administrative efficiencies in support of department and school activities.
• Gathers and reports student numbers to ensure targets are met through admissions.
• Assists with the development and implementation of marketing, recruitment, and retention strategies.
• Assists with Human Resources recruitment, employment, performance, and orientation of personnel;
• Assists with the preparation of operating and capital resources for the department.
• Monitors department incomes and expenditure budgets.
• Supports new staff members (orientation, key requisitions, office space, etc.).
• Coordinates meetings including agendas, itineraries, meeting notices and related materials, calendar invites and response, records/distributes minutes; manages Associate Dean calendars.
• Researches and prepares various forms of information.
• Prepares reports and organizes and tracks information.
• Supports all portfolio programs, staff, and students.
• Supports facility operations related to program delivery.

Skills & Abilities

• Excellent interpersonal and communication skills
• Strong organizational and time management skills
• Proficient with MS Office Suite (Excel, Word, PowerPoint, Access, Teams)
• Awareness of policies, guidelines, and procedures that impact departments.
• Awareness of budget-related processes
• Awareness of student administration and finance systems.

Qualifications

• High school diploma or equivalent.
• Related post-secondary certificate or diploma.
• Minimum of three years related experience.
• Equivalencies may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).

Classification – Administrative Support V

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Remuneration

Refer to salary range noted on this posting, plus a comprehensive benefits package.

The compensation range for this job posting is : $52,731.69 - $68,242.40

About NAIT

We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations, please connect with us at [e-mail].