Onsite Junior Administrative Assistant – Data & Submissions

Pathlion; Edmonton; On-site; CAD 32,000 - 45,000; Full time

Job summary

Pathlion is seeking a Junior Administrative Assistant onsite in Edmonton to support the annual statistics submission process. You will serve as a frontline contact for public bodies, ensuring accurate information, timely follow-up, and reliable reporting throughout the cycle.

The role requires strong attention to detail, clear communication, and the ability to manage multiple tasks while maintaining accurate records across tracking tools and documentation.

Qualifications

• Strong attention to detail in data handling.
• Clear written and verbal communication.
• Ability to manage multiple tasks and maintain records.

Responsibilities

• Monitor and respond to email inquiries about the annual statistics submission process in a timely, professional manner.
• Provide guidance to public bodies on submission requirements, timelines, and technical issues.
• Escalate unresolved issues to internal contacts when required.
• Update and maintain organizational and contact information for reporting agents.
• Reset passwords and provide basic system access support as needed.
• Run completion statistics and summary reports.
• Provide regular status updates to internal stakeholders and leadership.
• Track public body changes (new bodies, name changes, removals).
• Ensure updates are reflected in tracking tools and documentation.
• Maintain spreadsheets and records to support the annual statistics process.
• Review submissions for completeness and follow up on missing information.

Skills

Attention to detail

Clear communication

Multitasking

Tools

Spreadsheets

Job description

Pathlion is seeking a Junior Administrative Assistant onsite in Edmonton to support the annual statistics submission process. You will serve as a frontline contact for public bodies, ensuring accurate information, timely follow-up, and reliable reporting throughout the cycle.

The role requires strong attention to detail, clear communication, and the ability to manage multiple tasks while maintaining accurate records across tracking tools and documentation.