Administrative Coordinator (Data & Reporting)

Navitas Partners, LLC; Edmonton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A temporary staffing agency in Edmonton is looking for a Temporary Administrative Support to assist in the annual statistics submission process. This role involves managing inquiries, providing guidance to public bodies, and ensuring accurate tracking of submissions. Strong attention to detail and communication skills are essential. The position offers a duration of 6 months and requires effective multi-tasking abilities for success.

Qualifications

• Strong attention to detail to manage records accurately.
• Clear communication abilities for interaction with public bodies.
• Capability to manage multiple tasks in a timely manner.

Responsibilities

• Monitor and respond to email inquiries professionally.
• Provide guidance on submission requirements and timelines.
• Run completion statistics and summary reports.
• Maintain spreadsheets and trackers for the submission process.

Skills

Attention to detail

Clear communication skills

Multi-tasking

Job description

Duration: 6 months

Location: 10405 Jasper Ave NW Edmonton

Description

The Temporary Administrative Support position provides frontline administrative and coordination support for the annual statistics submission process. This role serves as a key point of contact for public bodies, ensuring accurate information, timely follow up, and reliable reporting throughout the submission cycle. The position requires strong attention to detail, clear communication skills, and the ability to manage multiple tasks while maintaining accurate records.

Key Responsibilities

Client and Inquiry Management

• Monitor and respond to email inquiries related to the annual statistics submission process in a timely, professional, and service oriented manner.
• Provide clear guidance and support to public bodies on submission requirements, timelines, and technical issues.
• Escalate complex or unresolved issues to the appropriate internal contacts when required.

Contact and Account Administration

• Contact public bodies to confirm, update, and maintain accurate organizational and contact information.
• Update reporting agent accounts, including adding, modifying, or deactivating access as required.
• Reset passwords and provide basic support related to system access and login issues.

Tracking, Reporting, and Data Management

• Run completion statistics and summary reports.
• Provide regular completion status updates to internal stakeholders and leadership as requested.
• Track and document public body changes, including new public bodies, name changes and removals.
• Ensure all updates are accurately reflected in tracking tools, systems, and documentation.

Process Support and Quality Assurance

• Maintain spreadsheets, trackers, and records to support the annual statistics process.
• Review submissions for completeness and follow up with public bodies on missing information.