Onsite Executive Assistant & Office Operations Lead

Desjardins; Calgary; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

4 weeks vacation

Defined benefit pension plan

Group insurance including telemedicine

Telework equipment reimbursement

Job summary

Desjardins in Calgary seeks an Executive Administrative Assistant-Office Manager for the Capital Markets team. You will organize, coordinate, plan and prioritize activities, handle confidential matters, and liaise with bankers, HR, Security, Real Estate and more.

You will support senior bankers with scheduling, travel, expense reports, and client materials; you will also manage office operations, vendors, and IT coordination, while coordinating local events and projects.

Qualifications

• College Diploma in a related field.
• Minimum of three years of relevant experience in a corporate, fast-paced environment.
• Other combinations of qualifications and experience may be considered.
• Advanced working knowledge of Office 365 apps (Outlook, Word, PowerPoint, Excel, Teams, SharePoint, OneNote).
• Advanced working knowledge of office equipment (computers, printers, fax machines).
• Knowledge of office management systems and procedures.
• Collaborates, communicates effectively, ensures accountability, resourcefulness.

Responsibilities

• Support senior bankers in Calgary with day-to-day administrative needs including scheduling meetings, calendars, calls, meals, travel, and expense reports.
• Print and bind client presentation materials ahead of meetings.
• Order stationery, coordinate payables, liaise with real estate/building management, handle shipping and technology hardware for local staff.
• Support executives and visiting bankers when in town.
• Act as liaison between Calgary and Montreal/Toronto Capital Markets teams.
• Coordinate local client events (golf, speaker events, dinners, training).
• Work on special projects as needed (analysis, presentations).
• Provide first-level IT support and coordinate with IT Call Center.

Skills

3+ years experience

Office 365

Office equipment knowledge

Collaboration & communication

Education

College Diploma

Tools

Office 365 suite

Job description

Desjardins in Calgary seeks an Executive Administrative Assistant-Office Manager for the Capital Markets team. You will organize, coordinate, plan and prioritize activities, handle confidential matters, and liaise with bankers, HR, Security, Real Estate and more.

You will support senior bankers with scheduling, travel, expense reports, and client materials; you will also manage office operations, vendors, and IT coordination, while coordinating local events and projects.