Executive Administrative Assistant-Office Manager, Capital Markets

Federation Caisses Desjardins; Calgary; Vor Ort; CAD 65.000 - 90.000; Vollzeit

Benefits dieser Stelle

Annual bonus

4 weeks vacation

Pension plan (defined benefit)

Group insurance

Telework equipment reimbursement

Zusammenfassung

Desjardins in Calgary’s Capital Markets team seeks an Executive Administrative Assistant-Office Manager to handle a broad range of administrative duties for daily operations. You will organize, coordinate and prioritize activities, interact with multiple stakeholders, and handle confidential matters with sound judgment.

You will support senior bankers and executives, arrange travel, prepare client materials, manage office operations, and participate in local events and special projects.

Qualifikationen

• Minimum of three years of relevant experience in a corporate, fast-paced environment.
• Advanced working knowledge using Office 365 apps (Outlook, Word, PowerPoint, Excel, Teams, SharePoint and OneNote).
• Able to multi-task and work under pressure, with strong communication and coordination skills.

Aufgaben

• Support senior bankers and executives with daily administrative needs, including meetings, calendars, travel planning and expense reports.
• Prepare client presentation materials and bind them for meetings.
• Coordinate office operations, vendor relations, building management, and IT support for local staff.
• Serve as liaison between Calgary, Montreal and Toronto Capital Market teams and other offices.
• Plan and manage local client events and special projects as needed.

Ausbildung

College Diploma in a related field

Tools

Office 365 apps

Office equipment (printers, fax)

Jobbeschreibung

The work mode arrangement for the position is full-time on site As an Executive Administrative Assistant-Office Manager, you carry out a wide variety of administrative duties as required by daily operations of the Calgary Capital Markets team. Reporting to the local head of the Calgary office, you organize, coordinate, plan and prioritize activities for the team. Your work involves handling confidential matters and materials. You draw on your sound judgment to independently, promptly and efficiently address all requests and problems referred. Coordination is critical, so you frequently interact with many different internal and external stakeholders such as bankers, managers, HR, Security, Real Estate, etc. Being able to multi-task and deal well under pressure are strong assets. The ability to communicate effectively and tailor your approach as needed is therefore essential.

Responsibilities

• Support senior bankers in the Calgary office for their day-to-day administrative needs including, but not limited to, scheduling meetings and organizing calendars, responding to phone calls, booking lunches and dinners, planning travel (flights, hotel, ground transport) and submitting expense reports
• Print and bind client presentation materials ahead of client meetings
• Order stationery and supplies from vendors, coordinate office payables, coordinate with corporate real estate and building management, handle shipping & mailing and coordinating technology hardware and equipment for local employees from HQ
• Support senior executives and visiting bankers when they are visiting from other cities/offices
• Act as liaison between banking and capital markets Capital Market teams in Calgary, and Montreal and Toronto
• Be the quarterback for local client events including golf, visiting speaker events, closing dinners, in-house training and similar events
• Work on special projects as they develop and time permits (could be analysis work, presentation preparation, etc.)
• Be the first level of IT support and maintenance, work closely with IT Call Center to resolve issues on behalf of team
• Manage relationships with vendors, service providers and office/building landlord
• Serve as representative on various committees such as Disaster Recovery Team, Fire Marshall and First Aid Respondent

Benefits

• Competitive salary and annual bonus 4 weeks of flexible vacation starting in the first year Defined benefit pension plan that provides predictable, stable income throughout retirement Group insurance including telemedicine Reimbursement of health and wellness expenses and telework equipment
• Benefits apply based on eligibility criteria

#LI-Onsite

What you bring to the table

• College Diploma in a related field
• A minimum of three years of relevant experience, including working in a corporate, fast- paced corporate environment
• Please note that other combinations of qualifications and relevant experience may be considered
• Advanced working knowledge using Office 365 apps (Microsoft Outlook, Word, PowerPoint, Excel, Teams, Sharepoint and OneNote.)
• Advanced working knowledge of office equipment like computers/laptops, printers and fax machines
• Knowledge of office management systems and procedures Collaborates, Communicates effectively, Ensures accountability, Resourcefulness

Equity, Diversity, Inclusion and Accessibility At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve. If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Desjardins Group is the largest cooperative financial group in North America. We're the choice for over 52,000 employees and we're named one of Canada's top employers by Mediacorp and Forbes. We offer a full range of financial products and services and share our expertise in personal services, business services, wealth management, life and health insurance, and property and casualty insurance. Pursuing a career at Desjardins means being part of an organization that puts people first.