On-Site Office Manager & Payroll Coordinator

Quantum Management Services Ltd.; Vaughan; On-site; CAD 59,000 - 72,000; Full time

Job summary

Quantum Management Services Ltd. in Vaughan, ON is seeking an experienced Office Manager for a 12-month contract, onsite.

The role focuses on coordinating daily administrative operations, payroll tasks, resident files and front-office activities to ensure smooth office functioning for residents, families and staff. The successful candidate will support the management team, assist with day-to-day accounting, move-ins and documentation, and maintain a welcoming, professional environment in a

Qualifications

• Experience in office management or a similar administrative role.
• Hands-on payroll coordination experience.
• Experience with Dayforce is a strong asset.
• Healthcare or retirement-living environment experience is beneficial.
• Strong organization and communication skills.

Responsibilities

• Coordinate day-to-day office administration and support the management team.
• Assist with payroll administration, including payroll entry and updates.
• Maintain organized resident files and confidential documentation.
• Assist with rental payments, invoicing and general accounting tasks.
• Support resident move-ins and related administrative follow-up.
• Prepare correspondence, reports and other admin documents.
• Be a point of contact for residents, families and visitors.
• Coordinate front-office operations and office supplies.
• Provide coverage to Concierge team as required.
• Contribute to additional administrative projects as needed.

Skills

Office management

Payroll coordination

Customer service

Administrative support

Tools

Dayforce

Microsoft Office

Job description

Quantum Management Services Ltd. in Vaughan, ON is seeking an experienced Office Manager for a 12-month contract, onsite.

The role focuses on coordinating daily administrative operations, payroll tasks, resident files and front-office activities to ensure smooth office functioning for residents, families and staff. The successful candidate will support the management team, assist with day-to-day accounting, move-ins and documentation, and maintain a welcoming, professional environment in a