Office & Payroll Manager

Altis; Ottawa; On-site; CAD 90,000 - 120,000; Full time

Job summary

Altis in Ottawa is seeking an experienced Office Manager to oversee daily operations and ensure a highly functional, organized workplace. This hands-on role supports leadership, staff, and external partners while keeping key operational areas running smoothly.

You will play a pivotal role across office operations, finance, and HR coordination in a well-established professional services environment. This is a long-term permanent position with a strong emphasis on structure and teamwork.

Qualifications

• 10+ years of experience in office management or operations.
• Strong experience supporting accounting functions such as accounts payable and reconciliations.
• Hands-on experience with HR coordination, payroll processes, or employee lifecycle support.
• Proficiency with Microsoft Office is required, experience with Sage 50 and Dayforce is a strong asset.
• Highly organized with the ability to manage multiple priorities and deadlines.
• Experience supporting office and facilities.
• Strong communication skills and a proactive, solutions-focused mindset.

Responsibilities

• You’ll oversee office operations and act as the main liaison with the landlord, managing rent, maintenance, and overall workplace environment.
• You’ll manage accounts payable, expense tracking, and credit card reconciliations across office and corporate accounts.
• You’ll support HR and payroll functions, including onboarding, time-off tracking, benefits updates, and system postings.
• You’ll coordinate office equipment, vendor relationships, IT support, and software subscriptions to ensure smooth operations.
• You’ll maintain corporate records, document management systems, and support audit and year-end preparation.
• You’ll manage administrative operations including meetings, calendars, mail, courier services, and internal communications.
• You’ll organize staff events, travel, and internal engagement initiatives while supporting a positive office culture.

Skills

Office management

Accounts payable

Payroll coordination

HR coordination

Facilities support

Microsoft Office

Communication

Vendor management

Tools

Sage 50

Dayforce

Job description

Location:

Ottawa East, ON (On-site, Monday to Friday, 9:00 AM to 5:00 PM)

Language:

Strong written and verbal English communication required

Duration:

Full-Time Permanent

About the Opportunity

Our client, a well-established professional services organization, is seeking an experienced Office Manager to oversee daily operations and ensure a highly functional, organized workplace. This role sits at the heart of the business, supporting leadership, staff, and external partners while keeping key operational areas running seamlessly.

You will play a pivotal role across office operations, finance, and HR coordination. This is an opportunity for someone who thrives in a hands-on environment and enjoys balancing multiple priorities while contributing to a positive and productive team culture.

What’s In It for You

Join a collaborative and stable organization that values structure, accountability, and teamwork. You will gain exposure to a wide range of business functions, including HR, finance, and facilities, while working in a role where your impact is visible every day. This is a great opportunity to step into a well-rounded operational position with long-term potential.

Your Responsibilities

• You’ll oversee office operations and act as the main liaison with the landlord, managing rent, maintenance, and overall workplace environment
• You’ll manage accounts payable, expense tracking, and credit card reconciliations across office and corporate accounts
• You’ll support HR and payroll functions, including onboarding, time-off tracking, benefits updates, and system postings
• You’ll coordinate office equipment, vendor relationships, IT support, and software subscriptions to ensure smooth operations
• You’ll maintain corporate records, document management systems, and support audit and year-end preparation
• You’ll manage administrative operations including meetings, calendars, mail, courier services, and internal communications
• You’ll organize staff events, travel, and internal engagement initiatives while supporting a positive office culture

Skills and Qualifications

• 10+ years of experience in office management or operations
• Strong experience supporting accounting functions such as accounts payable and reconciliations
• Hands-on experience with HR coordination, payroll processes, or employee lifecycle support
• Proficiency with Microsoft Office is required, experience with Sage 50 and Dayforce is a strong asset
• Highly organized with the ability to manage multiple priorities and deadlines
• Experience supporting office and facilities
• Strong communication skills and a proactive, solutions-focused mindset