On-Site Office & Events Coordinator

Socket.dev; Edmonton; On-site; CAD 42,000 - 56,000; Full time

Job summary

Explore Edmonton is seeking an Office Programs Coordinator to join the Edmonton Convention Centre team. You will support day-to-day operations and assist the Sales & Events team, acting as the first point of contact for employees, visitors, and clients at reception.

You will help prepare proposals, contracts, and event-related documents, manage office systems, and support financial processes while maintaining a safe, organized workplace on-site at the Edmonton Convention Centre.

Qualifications

• 1-2 years of experience in a fast-paced office environment.
• Post-secondary education in a related field is an asset.
• Strong proficiency with Microsoft Office 365, particularly Excel and database systems.
• Experience with venue management applications is considered an asset.
• Experience in hospitality, meeting planning, convention services, or a related industry is preferred.

Responsibilities

• Serve as the primary contact at the reception desk, providing a professional and welcoming experience for employees, visitors, and clients.
• Respond to in-person, telephone, and email inquiries and direct requests to the appropriate team members.
• Coordinate employee programs and process employee purchase transactions.
• Manage office supplies, equipment, and resources, including inventory and purchasing.
• Coordinate office maintenance requests and equipment service requirements.
• Prepare proposals, contracts, reports, and other documentation for the Sales & Events team.
• Prepare and distribute event reports, activity reports, and calendars for internal and external stakeholders.
• Assist with department meetings, client experience surveys, and special projects.
• Maintain accurate records within the venue management system and provide support for event bookings.
• Support invoicing, deposits, payments, receivables, and other event-related financial processes.

Skills

Customer service

Communication

Organization

Multitasking

Discretion

Education

Post-secondary education in a related field

Tools

Excel

Database systems

Venue management applications

Office 365

Job description

Explore Edmonton is seeking an Office Programs Coordinator to join the Edmonton Convention Centre team. You will support day-to-day operations and assist the Sales & Events team, acting as the first point of contact for employees, visitors, and clients at reception.

You will help prepare proposals, contracts, and event-related documents, manage office systems, and support financial processes while maintaining a safe, organized workplace on-site at the Edmonton Convention Centre.