On-Site Office & Venue Programs Coordinator

Explore Edmonton Corporation; Edmonton; On-site; CAD 42,000 - 54,000; Full time

Job summary

Explore Edmonton Corporation seeks an Office Programs Coordinator to support the Edmonton Convention Centre and Sales & Events team. This on-site role involves front-desk responsibilities, preparing proposals, contracts, and reports, and maintaining office systems.

You will assist with financial processes, records management, and event documentation, while ensuring a professional, safe, and efficient workplace for staff, visitors, and clients.

Qualifications

• 1-2 years of experience in a fast-paced office environment.
• Post-secondary education in a related field is considered an asset.
• Experience in hospitality, meeting planning, convention services, or a related industry is preferred.
• Bookkeeping experience and a basic understanding of accounting principles are considered assets.
• Excellent organizational skills with strong attention to detail and accuracy.
• Strong communication, interpersonal, and customer service skills.
• Professionalism, discretion, and the ability to maintain confidentiality.

Responsibilities

• Serve as the primary receptionist and provide a professional, welcoming experience.
• Respond to inquiries in person, by phone, and by email; direct to appropriate team members.
• Coordinate employee programs and process purchase transactions.
• Manage office supplies, inventory, and equipment.
• Coordinate maintenance requests and service requirements.
• Prepare proposals, contracts, reports, and event-related documents.
• Maintain venue management records and support event bookings.
• Support invoicing, deposits, payments, and receivables for events.
• Assist with department meetings, surveys, and special projects.
• Promote a safe, organized workplace and contribute to wellness and safety initiatives.

Skills

Strong communication

Organizational skills

Customer service

Interpersonal skills

Attention to detail

Professionalism and discretion

Multitasking

Education

Post-secondary education in a related field

Tools

Microsoft Office 365 (Excel)

Database systems

Venue management applications

Job description

Explore Edmonton Corporation seeks an Office Programs Coordinator to support the Edmonton Convention Centre and Sales & Events team. This on-site role involves front-desk responsibilities, preparing proposals, contracts, and reports, and maintaining office systems.

You will assist with financial processes, records management, and event documentation, while ensuring a professional, safe, and efficient workplace for staff, visitors, and clients.