On-Site Front Desk Coordinator

Novo-Pharm; Toronto; On-site; CAD 23,000 - 29,000; Full time

Job summary

Novo-Pharm is seeking an entry-level administrative assistant to support day-to-day front-office operations at our Toronto-area site. You will greet visitors, handle calls and emails, manage calendars, and coordinate basic document workflow to keep the office running smoothly.

This role offers steady, organized work with clear tasks, requiring strong communication, attention to detail, and the ability to multitask in a busy environment. On-site, full-time hours, with standard weekday schedule.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of customer service or administrative experience.
• Clear, professional written and verbal communication.
• Proficiency with basic office software (email, spreadsheets, scheduling).
• Strong organization and attention to detail.
• Ability to manage multiple tasks calmly.

Responsibilities

• Greet and direct visitors in a professional manner.
• Handle calls, emails, and inquiries.
• Schedule appointments and maintain office calendars.
• Prepare, organize, and file documents.
• Assist with mail, deliveries, and office supplies.
• Provide general administrative support to staff.

Skills

Customer service

Strong communication

Organizational skills

Multi-tasking

Education

High school diploma or equivalent

Associate’s degree in Business Administration

Tools

Email

Spreadsheets

Scheduling software

Job description

Novo-Pharm is seeking an entry-level administrative assistant to support day-to-day front-office operations at our Toronto-area site. You will greet visitors, handle calls and emails, manage calendars, and coordinate basic document workflow to keep the office running smoothly.

This role offers steady, organized work with clear tasks, requiring strong communication, attention to detail, and the ability to multitask in a busy environment. On-site, full-time hours, with standard weekday schedule.