Office Systems Manager

Dynamix Agitators Inc.; Richmond; On-site; CAD 60,000 - 100,000; Full time

Benefits offered by this job

Leadership Opportunities

Innovative Environment

Team-Oriented Culture

Job summary

An established industry player is seeking a dynamic Office Manager to lead daily operations and foster a collaborative team environment. This role is pivotal in implementing innovative systems and optimizing workflows using Microsoft Office 365. You'll be responsible for overseeing office policies, managing projects, and inspiring your team to achieve their best. If you're a proven leader with a passion for efficiency and organization, this is your chance to make a significant impact in a supportive and innovative workplace. Join us to shape a smarter, more collaborative future!

Qualifications

• Proven experience in office management or a similar management role.
• Strong track record of team management and communication.

Responsibilities

• Oversee daily office operations and implement office policies.
• Lead the implementation of Microsoft Office 365 and train staff.

Skills

Office Management

Team Management

Organizational Skills

Problem-Solving Skills

Communication Skills

Technical Proficiency

Education

Experience in Office Management

Tools

Microsoft Office 365

MS Planner

Power Automate

Zapier

Job description

Get AI-powered advice on this job and more exclusive features.

Building Exceptional Teams Across Industries | Advocate for Strong Company Culture

Are you a proven leader with a knack for fostering collaboration, driving accountability, and building a thriving team environment? Are you passionate about efficiency, organization, and empowering people to do their best work? If so, we’re excited to offer you a unique opportunity to lead as our Office Manager!

Why Join Us?

We’re looking for a motivated and resourceful Office Manager to take charge of daily office operations, implement innovative systems, and inspire our team to succeed. As a key leader, you’ll set the tone for productivity, accountability, and collaboration while leveraging technology like Microsoft Office 365 to optimize workflows and streamline processes.

What You’ll Be Doing:

Business Systems:

1. Oversee day-to-day office operations to ensure efficiency and productivity.
2. Develop workflows, implement, and enforce office policies and procedures to maintain consistency and compliance.
3. Prepare critical Manufacturing Record Books for Vendor Document submissions.
4. Produce and oversee essential reports, such as capacity tracking and meeting documentation.

Systems Setup and Management:

1. Lead the implementation and ongoing management of Microsoft Office 365 across the organization.
2. Train and mentor employees on Office 365 tools like Teams, SharePoint, and OneDrive to maximize efficiency.
3. Coordinate with IT support to troubleshoot technical issues, and ensure system security.

Project and Process Management:

1. Work with a Project Management mindset. Identify inefficiencies and lead projects to improve workflows and systems.
2. Standardize and oversee processes for Daily Capacity Reports and CAPA meeting systemization. Motivate and manage a diverse team to ensure alignment with company goals and objectives.
3. Foster a collaborative and supportive work environment that empowers team members to excel.
4. Actively monitor project timelines and deliverables, ensuring accountability and results.

What We’re Looking For:

Qualifications:

1. Proven experience in office management or a similar management role.
2. Strong track record of team management and helping others understand policy and guidelines.
3. Experience working within the Office 365 environment.
4. Experience facilitating communication tools in Office 365, including MS Planner.
5. Outstanding organizational, multitasking, and problem-solving skills.
6. Exceptional communication and interpersonal abilities to inspire and guide teams.
7. A tech-savvy mindset with a proactive approach to driving improvements.

Bonus Points:

1. Familiarity with workflow automation tools like Power Automate or Zapier.

Why You’ll Love This Role:

1. Leadership Opportunities: Directly shape the culture and performance of your team.
2. Impactful Work: Implement systems and processes that will make a lasting difference.
3. Innovative Environment: Work with cutting-edge tools and technology to drive efficiency.
4. Team-Oriented Culture: Be a key player in a supportive and collaborative environment.

If you’re ready to combine your leadership, organizational skills, and technical expertise to create a more efficient and empowered workplace, we want to hear from you!

Apply today and lead the charge toward a smarter, more collaborative future!

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Management, Project Management, and Information Technology

Industries

Machinery Manufacturing