Office Manager and Executive Assistant

Unblocked; Vancouver; On-site; CAD 40,000 - 70,000; Full time

Benefits offered by this job

Generous medical and dental benefits

Flexible vacation policy

Choice of Apple hardware

Learning opportunities

Job summary

An established industry player is seeking an Office Manager & Executive Assistant to the CEO. In this pivotal role, you'll manage daily office operations, ensuring a well-organized environment that fosters productivity and creativity. This position offers significant growth opportunities within a dynamic technology startup. You'll coordinate team events, handle logistics, and support new hires, all while contributing to a collaborative culture. Join a team that values innovation and is dedicated to improving the software development experience for users. If you're organized, cheerful, and ready to make an impact, this is the perfect opportunity for you.

Qualifications

• 1-3 years of experience in office management or executive assistance.
• Strong communication and organizational skills are essential.

Responsibilities

• Manage day-to-day office operations and coordinate team events.
• Onboard new employees and handle building management communication.
• Facilitate office changes, including logistics and supplies.

Skills

Organizational Skills

Communication Skills

Multi-tasking

Problem-solving

Adaptability

Education

BA/BS degree

Job description

As the Unblocked Office Manager & Executive Assistant to the CEO, you'll be at the center of this growing technology startup. You'll ensure our office stays well appointed and runs efficiently, which are critical to the team shipping products people love. This is a role that comes with lots of specific responsibilities, but also lots of room for growth for individuals looking to evolve professionally.

About Unblocked

Unblocked is a high-growth, well-funded SaaS company that helps answer questions software development teams have about their applications. This allows them to spend less time in meetings/dealing with interruptions and more time writing code.

Responsibilities

• Manage day-to-day office operations
• Order new office supplies as needed
• Coordinate team events, celebrations, milestones, and offsites
• Order and restock snacks/food/beverages and organize team lunches
• Ensure office tidiness and order
• Onboard and set up new employees
• Be the point person for all building management needs / communication
• Facilitate office changes, builds, moves, furniture additions, and expansion (as needed)
• Comfortable with light accounting - processing payroll, contractor payments, and expense reports
• Coordinate travel and logistics
• Help coordinate calendars where necessary

Requirements

• 1-3 years of experience
• BA/BS degree… that said, if you have a proven track record, let's talk!
• An ability to learn new skills quickly
• Familiarity and comfort with technology
• Comfortable dealing with ambiguity
• An exceptional multi-tasker, and able to work in a fast-paced environment
• Excellent written and verbal communicators: If we were to ask those who know you best, this is one of the first attributes they'd cite
• Highly organized and detail-oriented: You're at your best when your environment is neat and in order
• Driven to get things done: You're eager to work on aggressive timelines
• Cheerful: You're cheerful with a friendly demeanour and positive, can-do attitude.

Culturally, we're looking for people who are:

• Driven to get things done: Anxious to design, build, and ship solutions on aggressive timelines; Willing to take pen to paper and write/sketch ideas, concepts, interactions; We are looking for makers, doers, creators!
• Able to play well with others: Comfortable in collaborative work environments; Solid communication skills; Great presenter, but even better listener; Humble enough to actively solicit and incorporate feedback.
• A passionate, tireless, selfless advocate for the end user: Unwavering in your desire to provide the best experience; Must be an effective champion for the interests of the customer.
• Different: Unique skill sets, methodologies, working styles, and ideas; Able to up-level an already strong team; Inspire the broader team with your expertise; Willingness to work outside your comfort zone and learn from others.
• An ambitious malcontent: Dissatisfied with the status-quo in the world around you; Constantly aware of the potential for improvement with a keen desire to help technology play a more meaningful role in people's lives.

What's in it for you?

• Generous medical and dental benefits
• A very flexible vacation policy
• Your choice of Apple hardware to get you started
• Learning — a lot of learning! We're a small company where there's no shortage of different projects to work on

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Technology, Information and Internet