Office & Support Administrator - RSI

Information Services Corporation ISC; Toronto; On-site; CAD 58,000 - 71,000; Full time

Benefits offered by this job

Hybrid work schedule

Competitive salary and benefits

Education support

Job summary

Information Services Corporation ISC is seeking an Office & Support Administrator in Toronto to support the Senior Director, Operations and the ESC President. The role centers on coordinating office services, vendor relations, and operational processes to keep the team productive and efficient.

You will manage invoices, security access, meetings, travel logistics, and internal reporting while providing shared support across RSI and ESC teams.

Qualifications

• Post-secondary diploma, with at least three (3) plus years of experience in an administrative, office coordination, or business support role.
• Excellent verbal and written communication skills, with experience engaging with employees, leadership, and external vendors.
• Strong planning and organizational skills, with the ability to manage multiple priorities and deadlines.
• Proven ability to work independently and manage competing demands.
• Clear, professional written and verbal communication with a range of stakeholders.
• Consistently produces accurate work, especially with data and reporting.

Responsibilities

• Provide executive administrative support to the Senior Director, Operations and ESC President, including calendar management, scheduling, and preparation of documents and presentations.
• Act as a central point of contact for office operations, handling calls, emails, and inquiries on behalf of the team.
• Coordinate meetings and events end-to-end, including logistics, catering, travel, and room/equipment setup.
• Oversee day-to-day office administration, including mail, shipments, supplies, and vendor coordination.
• Coordinate external conferences and events, including registrations, logistics, and ensuring materials and collateral are prepared and delivered on time.
• Manage building and facilities requests, including submitting and tracking service requests and coordinating with building management.
• Support financial administration, including processing invoices and corporate card transactions.
• Maintain access and security processes, including key cards, visitor/vendor coordination, and office access tracking.
• Prepare and maintain reports and records, including operational reporting and documentation systems.
• Provide shared administrative support across ESC and RSI teams, balancing priorities and supporting multiple stakeholders.

Skills

Strong planning

Organizational skills

Verbal and written communication

Independent work

Multi-tasking

Prioritize effectively

Team collaboration

Proactive problem solving

Self-starter

Adaptable

Education

Post-secondary diploma

Tools

Microsoft Office

Job description

Status: Full-time Permanent Current Vacancy

Salary Range: The annual salary for this position ranges from $57,750 - $70,750. Exact compensation may vary based on qualification, experience, and education.

Closing date: August 23, 2026

We are Reamined Systems INC. (RSI). We provide specialized real property assessment and tax delivery assistance to municipalities in Ontario, Canada. Our people are what drives our innovation, growth, and well-being.

We are looking for an Office & Support Administrator to help grow our business and contribute to our future.

This role is key in supporting the Senior Director, Operations, the ESC President, and the broader operations team. This position is central to the day-to-day effectiveness of the office, ensuring leaders and teams are well-supported through strong coordination, organization, and communication.

In this role, you’ll manage a wide range of administrative and office functions, from coordinating office services and vendor relationships to supporting operational processes and employee programs, helping to create a well-run, efficient, and responsive work environment.

What You’ll Do:

• Provide executive administrative support to the Senior Director, Operations and ESC President, including calendar management, scheduling, and preparation of documents and presentations
• Act as a central point of contact for office operations, handling calls, emails, and inquiries on behalf of the team
• Coordinate meetings and events end-to-end, including logistics, catering, travel, and room/equipment setup
• Oversee day-to-day office administration, including mail, shipments, supplies, and vendor coordination
• Coordinate external conferences and events, including registrations, logistics, and ensuring materials and collateral are prepared and delivered on time
• Manage building and facilities requests, including submitting and tracking service requests and coordinating with building management
• Support financial administration, including processing invoices and corporate card transactions
• Maintain access and security processes, including key cards, visitor/vendor coordination, and office access tracking
• Prepare and maintain reports and records, including operational reporting and documentation systems
• Provide shared administrative support across ESC and RSI teams, balancing priorities and supporting multiple stakeholders

What You’ll Need:

• Post-secondary diploma, with at least three (3) plus years of experience in an administrative, office coordination, or business support role
• Strong planning and organizational skills, with the ability to manage multiple priorities and deadlines
• Excellent verbal and written communication skills, with experience engaging with employees, leadership, and external vendors
• Proven ability to work independently and manage competing demands
• Strong proficiency in Microsoft Office (including Outlook, Teams, and PowerPoint)
• Able to prioritize effectively and manage multiple deadlines
• Clear, professional written and verbal communication with a range of stakeholders
• Consistently produces accurate work, especially with data and reporting
• Works effectively with teams, leadership, and external partners
• Identifies issues and takes proactive steps to resolve and improve processes
• Takes ownership and delivers on commitments consistentlySelf-starter with the ability to take initiative, anticipate needs, and follow through with minimal direction
• Adaptable and comfortable managing a variety of tasks in a fast-paced, dynamic environment

What We Offer:
At ISC, we believe in progress with purpose and are proudly certified as a Great Place to Work.We’recommitted to creating a supportive, inclusive, and engaging environment where people can thrive.Here’swhat you can expect when you join our team:

• We believe in progress with purpose.
  • Innovative technology
  • Growth through strategic partnerships
  • Investment in new products
• We support your growth.
  • Career development opportunities
  • Education support
• We care about people.
  • Competitive salary and benefits package
  • Hybrid work schedule
  • Recognition programs

A little more about us:
Reamined Systems Inc. is a wholly owned subsidiary of ISC. ISC is the leading provider of registry and information management services for public data and records. Throughout our history, we've excelled at delivering value to government, industry, and our community. We are the partner of choice for governments and private sector organizations seeking solutions across the information management spectrum

Information Services Corporation ISC

Uniting Individuals & Organizations with Public Record Data.

ESC Corporate Services, a Canadian leader in corporate legal and public records solutions, supports optimal lending practices for over 8,000 financial institutions across Canada.

Information Services Technology, Information and Internet Technology, Information and Media