Office & Support Administrator

ESC Corporate Services; Toronto; On-site; CAD 58,000 - 71,000; Full time

Benefits offered by this job

Competitive salary and benefits

Education support

Growth opportunities

Great Place to Work certification

Job summary

Reamined Systems Inc. in Toronto, ON, is seeking an Office & Support Administrator to empower the Senior Director, Operations, and ESC President with organized, proactive support.

You will coordinate office services, vendor relationships, and various administrative tasks to keep the operations running smoothly. The role emphasizes collaboration, meticulous reporting, and timely execution of tasks across teams, facilities, and events, with opportunities to contribute to process improvements in a

Qualifications

• Post-secondary diploma with at least three years in administrative or business support roles.
• Excellent planning and organizational skills with ability to manage multiple priorities and deadlines.
• Strong verbal and written communication with experience engaging with leadership and external vendors.

Responsibilities

• Provide executive administrative support to the Senior Director, Operations and ESC President, including calendar management, scheduling, and document preparation.
• Serve as central point of contact for office operations, handling calls, emails, and inquiries.
• Coordinate meetings and events end-to-end, including logistics, catering, travel, and room/equipment setup.
• Oversee day-to-day office administration, including mail, shipments, supplies, and vendor coordination.
• Coordinate external conferences and events, registrations, logistics, and timely delivery of materials.
• Manage building and facilities requests, including service requests and coordination with building management.
• Support financial administration, including processing invoices and corporate card transactions.
• Maintain access and security processes, including key cards, visitor/vendor coordination, and tracking.
• Prepare and maintain reports and records, including operational reporting and documentation systems.
• Provide shared administrative support across ESC and RSI teams, balancing priorities.

Skills

Executive support

Calendar management

Communication

Vendor coordination

Project coordination

Education

Post-secondary diploma

Tools

Microsoft Office (Outlook, Teams, PowerPoint)

Job description

Status: Full-time Permanent Current Vacancy

Salary Range: The annual salary for this position ranges from $57,750 - $70,750. Exact compensation may vary based on qualification, experience, and education.

Closing date: August 23, 2026

We are Reamined Systems INC. (RSI). We provide specialized real property assessment and tax delivery assistance to municipalities in Ontario, Canada. Our people are what drives our innovation, growth, and well-being.

We are looking for an Office & Support Administrator to help grow our business and contribute to our future.

This role is key in supporting the Senior Director, Operations, the ESC President, and the broader operations team. This position is central to the day-to-day effectiveness of the office, ensuring leaders and teams are well-supported through strong coordination, organization, and communication.

In this role, you’ll manage a wide range of administrative and office functions, from coordinating office services and vendor relationships to supporting operational processes and employee programs, helping to create a well-run, efficient, and responsive work environment.

What You’ll Do:

• Provide executive administrative support to the Senior Director, Operations and ESC President, including calendar management, scheduling, and preparation of documents and presentations
• Act as a central point of contact for office operations, handling calls, emails, and inquiries on behalf of the team
• Coordinate meetings and events end-to-end, including logistics, catering, travel, and room/equipment setup
• Oversee day-to-day office administration, including mail, shipments, supplies, and vendor coordination
• Coordinate external conferences and events, including registrations, logistics, and ensuring materials and collateral are prepared and delivered on time
• Manage building and facilities requests, including submitting and tracking service requests and coordinating with building management
• Support financial administration, including processing invoices and corporate card transactions
• Maintain access and security processes, including key cards, visitor/vendor coordination, and office access tracking
• Prepare and maintain reports and records, including operational reporting and documentation systems
• Provide shared administrative support across ESC and RSI teams, balancing priorities and supporting multiple stakeholders

What You’ll Need:

• Post-secondary diploma, with at least three (3) plus years of experience in an administrative, office coordination, or business support role
• Strong planning and organizational skills, with the ability to manage multiple priorities and deadlines
• Excellent verbal and written communication skills, with experience engaging with employees, leadership, and external vendors
• Proven ability to work independently and manage competing demands
• Strong proficiency in Microsoft Office (including Outlook, Teams, and PowerPoint)
• Able to prioritize effectively and manage multiple deadlines
• Clear, professional written and verbal communication with a range of stakeholders
• Consistently produces accurate work, especially with data and reporting
• Works effectively with teams, leadership, and external partners
• Identifies issues and takes proactive steps to resolve and improve processes
• Takes ownership and delivers on commitments consistently
• Self-starter with the ability to take initiative, anticipate needs, and follow through with minimal direction
• Adaptable and comfortable managing a variety of tasks in a fast-paced, dynamic environment

What We Offer:

At ISC, we believe in progress with purpose and are proudly certified as a Great Place to Work. We're committed to creating a supportive, inclusive, and engaging environment where people can thrive. Here's what you can expect when you join our team:

We believe in progress with purpose.

• Growth through strategic partnerships
• Investment in new products

We support your growth.

• Education support

We care about people.

• Competitive salary and benefits package
• Recognition programs

A little more about us:

Reamined Systems Inc. is a wholly owned subsidiary of ISC. ISC is the leading provider of registry and information management services for public data and records. Throughout our history, we've excelled at delivering value to government, industry, and our community. We are the partner of choice for governments and private sector organizations seeking solutions across the information management spectrum