Office Manager - Toronto Office

bettercollective; Toronto; On-site; CAD 28,000 - 36,000; Part time

Job summary

Better Collective is seeking an organized Office Manager for the Toronto office to ensure smooth daily operations and a welcoming environment. This part-time role focuses on supporting a dynamic team and maintaining efficient administrative processes.

The ideal candidate will have 1–2 years in office administration, strong organizational skills, and excellent English communication. Proficiency in Google Workspace and MS Office is required.

Qualifications

• 1–2 years of proven experience in office administration.
• Strong organizational and multitasking skills.
• Excellent English communication (written and verbal).
• Proficiency in Google Workspace and Microsoft Office.
• Professional, service-minded approach with discretion.

Responsibilities

• Reception and first impressions: greet visitors and handle calls.
• Administrative support and coordination of meetings and documents.
• Travel coordination for colleagues and partners.
• Invoice posting in collaboration with finance.
• Maintain a clean, organized, presentable office environment.
• Assist with ad-hoc tasks and team support.

Skills

Experience in office administration

Organizational multitasking

English communication

Google Workspace

Microsoft Office

Proactive service-minded

Discretion and reliability

Tools

Google Workspace

Microsoft Office

Job description

Hey there, Future Office Manager @ Better Collective!

Our mission is to be the world's leading digital sports media company, making sports entertainment more engaging and transparent for fans worldwide.

Better Collective is the team behind industry-leading sports and betting media brands such as The Nation Network, Action Network, Playmaker, BolaVIP, HLTV, and Yardbarker, reaching millions of users every day across digital, social, and mobile platforms.

We're looking for an organized, proactive, and service-minded Office Manager to ensure our Toronto office operates smoothly and efficiently every single day. This is a key operational role for someone who takes pride in creating a welcoming environment, supporting a dynamic team, and keeping administrative processes running flawlessly.

This Role Is for You If…

You thrive in a fast-paced environment and take genuine pride in maintaining a vibrant, organized, and seamless workplace. You are professional, highly reliable, and excel at managing shifting priorities with a positive attitude.

Whether you are welcoming guests, coordinating travel, or solving practical everyday office needs, you handle every task with high discretion, attention to detail, and a proactive mindset.

How You’ll Make an Impact

Here’s how you'll contribute to our mission and day-to-day office operations:

• Reception & First Impressions: Serve as the primary point of contact for the office, warmly greeting visitors and handling incoming calls and inquiries.

• Administrative Support & Coordination: Assist with daily administrative tasks, document management, and scheduling/organizing meetings ranging from small team sessions to larger meetings.

• Travel & Group Support: Coordinate travel arrangements for colleagues and partners, while providing administrative support to the Group Office Team.

• Invoice Posting: Accurately process and post invoices in close collaboration with Office Administrators and our finance team in Niš.

• Facility & Office Presentation: Ensure the office space, facility, and outside areas remain clean, organized, well-stocked, and presentable at all times.

• Ad-Hoc Tasks & Operational Support: Carry out various ad-hoc assignments throughout the day and provide hands‑on assistance to the Office Supporter during busy periods.

The Ideal Profile: Is This You?

You’ll likely succeed in this role if you bring:

• 1–2 years of proven experience in office administration, office support, or a similar role (preferably within an international environment).

• Strong organizational and multitasking skills, with the ability to manage shifting priorities effectively.

• Excellent communication skills in English (both written and verbal).

• Proficiency in Google Workspace and Microsoft Office.

• Professional, service‑mindful approach, with the ability to work both independently and collaboratively.

• High level of discretion, reliability, and a proactive, solution‑oriented mindset.
  

Working Schedule & Onsite Requirements

• Schedule: Part‑time role with up to 30 hours per week.

• Working Hours: Main working hours fall between 9:00 AM and 5:00 PM, Monday through Friday, based on an established duty roster.

• Presence: Requires part‑time onsite presence at our Toronto office.

• Events: Occasional evening work a few times a year in connection with events.