Office Manager (Toronto)

Magnific; Toronto; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Private health insurance

23 days vacation

Birthday day off

Learning and development

Ownership of Toronto office

International company culture

Collaborative environment

Employee experience focus

Job summary

Magnific in Toronto is seeking an Office Manager to own the day-to-day operations of our Toronto office and create a welcoming, organized and inspiring workplace. You will be the go-to person for employees, visitors and vendors, overseeing reception, facilities, purchasing, onboarding and events to ensure a smooth, professional experience.

With at least 3 years of office management experience and excellent organizational and communication skills, you will help Magnific scale as we lead in

Qualifications

• At least 3 years of experience in Office Management, office administration or a similar role.
• Strong organizational skills and attention to detail.
• Proactive, hands-on approach with ability to solve problems independently.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities in a dynamic environment.
• Service-oriented mindset and commitment to a great workplace experience.
• Confidence working with employees, visitors, suppliers and external partners.
• Fluency in English; Spanish is a plus.

Responsibilities

• Manage the reception desk and respond to inquiries from employees, visitors and third parties.
• Handle incoming calls to the office.
• Welcome, register and provide access credentials to visitors, vendors, suppliers and couriers.
• Ensure every visitor has a smooth and professional experience.
• Oversee day-to-day office condition, organization and cleanliness.
• Ensure facilities and workspaces function properly; resolve issues.
• Prepare meeting rooms and support meetings and conferences.
• Source and coordinate office vendors (cleaning, catering).
• Place and receive orders for office supplies and furniture.
• Monitor stock levels and maintain organized inventory.
• Onboard/offboard: setup access for new employees, welcome kits, tour.
• Support HR onboarding/offboarding admin tasks.
• Assist with events and team activities logistics.

Skills

Organizational skills

Attention to detail

Proactive / hands-on

Communication

Interpersonal skills

Prioritization

Customer service mindset

English proficiency

Job description

Location: Toronto, Canada
Work model: On-site

We’re looking for an Office Manager to take ownership of the day-to-day operations of our Toronto office and help create a welcoming, organized and inspiring workplace for everyone at Magnific.

You’ll be the go-to person for employees, visitors and external partners, ensuring that our office runs smoothly and that every person who walks through the door has a great experience.

About Magnific

Magnific is a global leader in visual content and AI-powered creativity. Our mission is to democratize design and unlock creative potential at scale.

With over 1 million monthly subscribers worldwide, we help individuals and enterprises create, scale and innovate with AI — and we’re at the center of a creative industry being reshaped in real time.

What you’ll do

Reception and visitor experience

• Manage the reception desk and respond to inquiries from employees, visitors and third parties.

• Handle incoming calls to the office.

• Welcome, register and provide access credentials to visitors, vendors, suppliers and couriers.

• Ensure every visitor has a smooth and professional experience from the moment they arrive.

Office and facilities management

• Oversee the day-to-day condition, organization and cleanliness of the office.

• Make sure facilities and workspaces are functioning properly and resolve any issues that arise.

• Prepare meeting rooms and provide support during meetings and conferences.

• Source and coordinate the vendors required to operate the office, including cleaning and catering providers.

Purchasing and inventory

• Place and receive orders for office supplies, consumable materials and furniture.

• Monitor stock levels and ensure essential materials are always available.

• Maintain an organized inventory and storage area.

Onboarding and offboarding

• Support access setup for new employees, including fingerprint registration.

• Prepare and distribute welcome kits.

• Lead the first office tour for new Magnific team members.

• Help ensure every new hire feels welcomed and supported from day one.

Events and team activities

• Support the organization of corporate events, both in the office and at external venues.

• Help set up and take down event materials.

• Monitor event equipment and materials, and organize them correctly after each event.

HR and administrative support

• Update internal protocols, documentation and office-related information.

• Prepare and send emails and administrative documents.

• Scan, organize and file documentation.

• Provide general administrative support to the HR team when needed.

What we’re looking for

• At least 3 years of experience in Office Management, office administration or a similar role.

• Strong organizational skills and excellent attention to detail.

• A proactive, hands-on approach and the ability to identify and solve problems independently.

• Strong communication and interpersonal skills.

• The ability to manage different priorities in a dynamic, fast-moving environment.

• A service-oriented mindset and genuine interest in creating a great workplace experience.

• Confidence working with employees, visitors, suppliers and external partners.

• Full professional proficiency in English; Spanish is a plus.

Why join Magnific?

• Private health insurance

• 23 days of vacation + December 24th and 31st off

• Day off on your birthday

• Ongoing learning and development opportunities.

• Take ownership of the daily experience in our Toronto office.

• Join an ambitious, international company shaping the future of AI-powered creativity.

• Work closely with teams across the business in a collaborative and fast-moving environment.

• Play an important role in creating a workplace where people feel welcomed, supported and able to do their best work.

If you’re organized, proactive and enjoy making things run seamlessly behind the scenes, we’d love to meet you.

Be Magnific.

Magnific is committed to building a diverse and inclusive team. We welcome applications from people of all backgrounds and evaluate every candidate based on their skills, experience and potential.