Executive Assistant / Office Manager - $60K(Base)-up to $30,000 Bonus

roomvu; Vancouver; Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and wellness benefits

Team events

Offsites and recognition programs

Job summary

roomvu, located in Vancouver, BC, is seeking a dedicated executive coordinator to support the CEO and ensure smooth office operations. This full-time position offers a competitive base salary of $60,000 plus performance-based bonuses.

The successful candidate will manage the CEO's schedule, coordinate events, handle HR/payroll tasks, and improve efficiency with modern tools. Candidates should possess strong organizational skills, communication abilities, and at least 1 year of relevant experience.

Qualifications

• 1+ years of experience in business administration, office management, or coordination.
• Strong numerical and organizational accuracy.
• Experience in drafting and managing documentation.

Responsibilities

• Manage the CEO's calendar and communications.
• Coordinate travel and event logistics.
• Support HR and payroll workflows.

Skills

Organizational skills

Communication

Attention to detail

Proficiency with technology and AI tools

Education

Post-secondary education in a related field

Tools

QuickBooks Online

Job description

https://www.roomvu.com/

Location: Vancouver, BC (Downtown) — 4 days in office / 1 day WFH

Job Type: Full-Time

Compensation: $60,000 base + up to $30,000 bonus (performance-based)

Eligibility: Authorized to work in Canada

About Roomvu

Roomvu is a 7-year-old AI company with 90+ employees and over 400,000 users across North America. We build tools that automate content creation and video production at scale, and we run events, roadshows, and partner programs to support our rapid growth.

About the Role

This is a high-trust, high-ownership role focused on supporting the CEO and ensuring our Vancouver office operates smoothly. You’ll manage executive coordination, travel and event logistics, HR/payroll workflows, and day-to-day operational execution—while leveraging modern tools, including AI, to improve speed and efficiency.

What You’ll Own (Key Outcomes)

• Maintain a well-organized CEO schedule: meetings coordinated, preparation completed, and follow-ups managed
• Ensure events and roadshows run smoothly: travel booked, vendors coordinated, and logistics handled accurately
• Support accurate and timely HR and payroll operations
• Keep agreements and documentation organized: signatures collected, deadlines tracked, and processes completed on time
• Deliver a smooth onboarding experience for new hires and ensure offboarding processes are handled professionally and compliantly

What You’ll Do

• Manage the CEO’s calendar, meetings, stakeholder communications, and coordination
• Coordinate travel and event logistics for team roadshows and partner events
• Support HR and payroll workflows using QuickBooks Online and related tools
• Manage onboarding and offboarding checklists and internal operational workflows
• Track agreements, documentation, and signature processes end-to-end
• Use AI tools to draft, summarize, organize, and improve operational efficiency while maintaining accuracy
• Handle invoices, reimbursements, budget tracking, and basic operational reporting
• Highly organized and execution-focused; you enjoy systems, checklists, and operational efficiency
• A strong communicator who is professional, calm, and confident
• Detail-oriented with strong numerical and organizational accuracy
• Comfortable using technology and AI tools, and able to learn new systems quickly
• Proactive, accountable, and able to work independently without micromanagement
• Equipped with 1+ years of experience in business administration, office management, or coordination
• Holding post-secondary education in a related field (North American education preferred)

What We Offer

• Competitive base salary + uncapped commission
• Health, dental, and wellness benefits
• Hybrid work environment
• Team events, offsites, and recognition programs

Be Part Of What’s Next

At Roomvu, you’ll be part of a team building the future of marketing in real estate. If you’re driven, competitive, and ready to close—we’d love to hear from you.