Office Manager, Guardianship

Vancouver Aboriginal Child and Family Services Society; Vancouver; On-site; CAD 59,000 - 67,000; Full time

Job summary

An established industry player is seeking a dedicated Office Manager for their Guardianship Program. This role involves leading a team, ensuring compliance with administrative standards, and engaging with the Indigenous community to uphold the rights and well-being of children and families. The ideal candidate will possess strong leadership and organizational skills, alongside a commitment to cultural competency. With a competitive salary and a comprehensive benefits package, this position offers a unique opportunity to make a positive impact in the community while enjoying a supportive work environment. Join a team that values collaboration and innovation in serving Indigenous families.

Benefits

Medical, extended health, and dental

Group life insurance

100% employer-paid premiums

3 weeks of vacation

Membership in the Public Service Pension Plan

Access to Staff Cultural Clinical Counselor

Access to Indigenous Cultural Teachings

Qualifications

• A diploma in business or administrative program is required.
• Minimum of five years administrative experience demonstrating progressive responsibility.

Responsibilities

• Supervise and mentor administrative support staff.
• Ensure clerical work meets administrative procedures and standards.

Skills

Leadership

Organizational Skills

Conflict Resolution

Relational Engagement

Cultural Competency

Education

Diploma in Business or Administrative Program

Supervisory Experience

Five Years Administrative Experience

Tools

Windows-based Computer Applications

MCFD MIS

DTS Data Systems

Job description

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Office Manager, Guardianship

Vancouver, BC Full-time $59015.56-$66749.47/year

At VACFSS, we ensure that the rights, safety, well-being and spirit of Indigenous children and families are upheld, honored and protected. We strive to eliminate oppression, discrimination and marginalization within our community. We acknowledge and honor the inherent wisdom, capacity and resourcefulness of our community in designing programs and services to care for our own children and families. Accordingly, we are dedicated to planning, developing, and implementing creative and innovative Indigenous programs and services in collaboration with members of our community and other agencies.

Position: Office Manager
Status: Permanent Full-time
Department: Guardianship
Location: 3284 E Broadway, Vancouver BC
Classification: Grid 15 - Delegated
Salary: $2,262.06 to $2,558.50 bi-weekly

• Engage in restorative child welfare practice with Vancouver's Indigenous community!
• Receive a competitive salary of $59,015.56 - $66,749.47 annually PLUS a comprehensive benefits package!
• Take on a challenging role that provides membership in the Public Service Pension Plan!

Job Summary

Reporting to the Guardianship Program Manager, VACFSS is looking for a motivated Office Manager for the Guardianship Program. This position requires training, mentoring, supervising, performance management and overseeing of work assignments for administrative support staff. The Office Manager will demonstrate teamwork, leadership, organizational and interpersonal skills.

The Office Manager will delegate, oversee tasks ensuring that clerical work meets VACFSS administrative procedures and standards, ensures proper documentation and accuracy of cheque requisitions as well as monitoring processing of data entry and updating and maintaining manuals for office administration policy and procedures. This position will also ensure all filing is up to date, verifies leaves requests entered into Payworks and approved by the deadline. The Office Manager maintains a rotating administrative schedule to provide reception duties, maintains an organized file room and provides coverage for the Resource Office Manager as needed. The position will perform other related duties and projects as required that are consistent with the classification of the position. Weekly supervision meetings with each Guardianship administrative assistant as well as bi-weekly team meetings will be required.

This position involves participating in OSH meetings, completing OSH minutes, completing OSH Rupert Office tasks, and filing of OSH information. The Office Manager ensures the safety of the building as well as follow-up regarding building maintenance, repairs, and coffee/water services, and ordering/monitoring personal protective equipment (PPE) for office staff.

A complete position profile will be made available to candidates at the time of the interview.

Key Competencies

• Relational Engagement
• Leadership
• Collaborative Planning and Decision Making
• Emotional Competency
• Resilience
• Cultural, Spiritual Expression

Qualifications

Education, Training and Experience:

• A diploma in a business or administrative program; and
• A minimum of one-year previous supervisory experience including supervision/leadership training; and;
• A minimum of five years administrative experience demonstrating progressive responsibility is required; or
• An equivalent combination of education and experience may be considered.
• Experience and proficiency in using Windows-based computer applications is required;
• Demonstrated strong organizational skills and conflict resolution skills are required.
• Experience in a nonprofit organization is preferred.
• Experience with MCFD MIS and DTS data systems preferred.

Note

• This position requires Union membership.
• Applications will be accepted from applicants of all genders.
• Remote work is unavailable.

About The Benefits

In exchange for your contributions to VACFSS, you will receive a competitive salary and a comprehensive benefits package, including:

• Medical, extended health, and dental
• Group life
• 100% employer-paid premiums
• 3 weeks of vacation
• Eligible for the VACFSS flex program
• Membership in the Public Service Pension Plan
• Access to VACFSS’ Staff Cultural Clinical Counselor, Elder
• Access to Indigenous Cultural Teachings as coordinated by the Agency

Application Process

Applications will be accepted from candidates with the above qualifications or from candidates that have delegated experience with MCFD or a Delegated Aboriginal Agency. An eligibility list may be created. Preference may be given to Indigenous candidates as per Section 41 of the Human Rights Code. We thank all candidates for their interest; however, only those shortlisted will be contacted.

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