Office Administrative Assistant or Office Manager (Vancouver)

Watson Board Advisors; Vancouver; On-site; CAD 52,000 - 80,000; Full time

Job summary

Watson Board Advisors seeks an Office Administrative Assistant in Vancouver to optimize daily operations. The role involves client interaction, office administration, and support to leadership. Ideal candidates are organized, resourceful, and skilled in Microsoft Office. Offering competitive salary and a supportive work environment, Watson welcomes diverse applicants.

Benefits

Three weeks of vacation

Extended health and dental benefits

Target annual bonus

Qualifications

• Minimum two years of administrative experience in a professional services environment.
• Proficient in Microsoft Office Suite, with ability to create professional documents.
• Excellent attention to detail and produce high-quality work with minimal oversight.

Responsibilities

• Greet and assist clients and manage meeting rooms.
• Monitor and replenish office supplies and organize catering for events.
• Assist the CEO and COO with internal projects and support company-wide meetings.

Skills

Time Management

Organizational Skills

Written Communication

Verbal Communication

Attention to Detail

Education

Post-secondary education preferred

Tools

Microsoft Office Suite

Salesforce

Qualtrics

Adobe Express

Job description

Join to apply for the Office Administrative Assistant or Office Manager (Vancouver) role at Watson Board Advisors

Join to apply for the Office Administrative Assistant or Office Manager (Vancouver) role at Watson Board Advisors

Get AI-powered advice on this job and more exclusive features.

At Watson, we help Boards be more effective so they can positively shape the future of their organizations. In partnership with our clients, we are tailored and practical in helping recruit and select the right Directors and CEO, strengthen governance, and navigate strategy and risk in a rapidly changing world.

Founded in 2005, Watson is the most experienced board advisory firm in Canada. We are a fully independent Canadian Benefit Company that is female owned and led. Each year, we publish our benefit report, available on our website, demonstrating our commitment to operating responsibly with consideration for our interest holder groups.

Watson is guided by a strong set of core values :

• Purpose-driven – We lead with purpose and impact
• Always learning – We are open, curious, innovative and insightful
• Human-centred – We take care with everything we do
• Authentic – We are intentional, transparent and bold
• Collaborative – We achieve more together

These values influence the workplace we create and the experience we offer to our people. We aim to :

• Attract and retain talent who deliver exceptional client experiences
• Foster a culture of learning, growth, and knowledge sharing
• Demonstrate care and empower others to act
• Embed diversity, equity, inclusion, accessibility, and belonging in all we do

The Role

The Office Administrative Assistant (or Office Manager, depending on experience) plays a key role in the daily operations of the Watson team in our Vancouver office, located close to Cambie and Broadway. The role supports the seamless running of the office, allowing the broader team to focus on delivering exceptional client service. Based on the nature of the job, this role requires the successful applicant to be in the office full-time.

This is a highly visible position that requires someone who thrives on being organized, resourceful, collaborative, and anticipatory in their approach. A strong technical skillset (particularly in Microsoft Office and CRM platforms) is essential. The successful candidate communicates proactively, manages competing priorities with calm efficiency, and upholds a high level of professionalism.

Key Responsibilities

Front Office and Guest Experience

• Greet and assist clients, candidates, and other guests to ensure a welcoming and professional first impression
• Manage meeting rooms, including scheduling, setup, and cleanup
• Organize catering and manage hospitality for in-office events and meetings

Office Administration and Operations

• Monitor and replenish general office supplies and grocery items (snacks, coffee, etc.)
• Participate on the Joint Health and Safety Committee, driving the agenda, taking minutes, and helping drive forward action items including testing of equipment and emergency drills
• Support internal and external event planning, including invitations, travel arrangements, event logistics, catering, etc.
• Other administrative duties as required

Finance and Data Management

• Assist the Controller with invoicing, managing credit card expenses and receipts, and depositing cheques
• Support the systems lead periodically with projects to support data hygiene and records management and retention

Employee and Leadership Support

• Support the CEO, COO, and Partners with internal projects on an ad-hoc basis, as needed
• Support company-wide meetings, take minutes, and draft documentation or presentations as needed

Business Development and Client Management

• Direct inbound leads, including applicable background research to support qualification of leads
• Monitor procurement websites to identify opportunities potentially relevant to Watson
• Enter and maintain client and candidate data in CRM systems
• Provide extra capacity when needed for report formatting, proposal drafting, and scheduling, ensuring brand guidelines are followed

Qualifications, Skills, and Experience

• Minimum two years of administrative experience, preferably in a fast-paced professional services or similar environment
• Post-secondary education preferred
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) including formatting and preparing professional looking documents
• Familiarity any of the following software suites would be helpful : Salesforce, Qualtrics, Adobe Express
• Excellent attention to detail and ability to produce high-quality work with minimal oversight
• Strong written and verbal communication skills
• Proven time management and organizational skills, with the ability to prioritize tasks and meet deadlines
• Ability to collaborate effectively and influence positive outcomes in a team setting
• Natural curiosity and interest in governance, leadership, and organizational effectiveness
• Experience using generative AI responsibility to support efficiency and advancement of work would be considered an asset

We encourage candidates to apply if they believe they are a good fit for the role, even if their professional experience and formal education doesn’t meet these exact requirements as we recognize that education and comparable experience may be obtained in other ways.

Desired Attributes

• Service-oriented mindset
• Professional and clear in all communications
• Proactively anticipates team and client needs to enable seamless experience
• Works well under pressure and adapts to changing priorities
• Offers creative input on how to improve processes and materials
• Balances multiple requests and responsibilities with tact and poise
• Demonstrates strong judgment and sound decision-making

Salary Range

The base salary range for this position is $52,500 – $80,000 per year, depending on the successful applicant’s level of relevant experience and technical skills. In addition to base salary, this role offers a target annual bonus, three weeks of vacation, and extended health and dental benefits on hire. Watson is a certified living wage employer in B.C.

Diversity, Equity, and Accessibility

Watson is committed to fostering a diverse, equitable, and inclusive workplace. We encourage applications from Indigenous peoples, racialized persons / persons of colour, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to innovative ideas and perspectives.

We are also committed to providing an accessible work environment for all individuals. Our hiring process and workplace practices are designed to accommodate the diverse needs of candidates and employees with disabilities. If you require accommodations during the application or interview process, please contact us at [emailprotected] . We will work with you to meet your accessibility needs.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Business Consulting and Services

Referrals increase your chances of interviewing at Watson Board Advisors by 2x

Get notified about new Assistant to Office Manager jobs in Vancouver, British Columbia, Canada .

Executive Assistant to the Vice President, Private Wealth

Burnaby, British Columbia, Canada 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr

Create a job alert for this search