ADMINISTRATIVE ASSISTANT OFFICE MANAGER F / H

604 Records Inc; Vancouver; On-site; CAD 55,000 - 65,000; Full time

Job summary

A vibrant recording company in Vancouver is seeking an Administrative Assistant / Office Manager to support the CEO and manage office operations. This full-time position offers a dynamic work environment, competitive salary, and a commitment to diversity and inclusion. Responsibilities include administrative support, managing correspondence, and ensuring a smooth workflow within the office.

Benefits

Group health and dental benefits

Generous vacation time allotment

Qualifications

• 2+ years of experience in office management or administrative assisting.
• Exceptional typing and communication skills.
• Proficiency in MS Office and Apple products required.

Responsibilities

• Support the CEO with daily administrative tasks, dictation, and scheduling.
• Manage the front office and greet visitors.
• Coordinate maintenance services and supplies.

Skills

Typing Skills

Communication Skills

Office Management

Fluency in English

Computer Skills

Tools

MS Office

Apple Products

Zoom

Slack

MS Teams

Job description

Our Strathcona based office is looking for an Administrative Assistant / Office Manager to join our team. This role will assist the President and CEO as well as perform office management duties. You will take pride in office management to ensure smooth workflow and a tidy, organized workspace. You are comfortable on Apple devices and software and have a high typing speed. Core job responsibilities include daily administrative tasks in support of the CEO (transcribing dictation, scheduling, handling communications and more), answering phones, greeting and screening office visitors, maintaining office supplies, and other general office management duties as needed. This is a full-time on-site position. Provide daily administrative support to the President / CEO on a broad variety of tasks including transcribing dictation, composing and preparing correspondence that is sometimes confidential; Manage the President / CEO’s calendar, including coordinating availability for meetings, preventing scheduling conflicts, prioritizing the most sensitive matters, and following up in a timely manner

• Management of the front office, where your great first impression counts both in office and over the phone – tasks range from reporting facility issues to ensuring supplies are stocked
• Greeting all office visitors, determining the nature of their visit and directing them accordingly
• Coordinate with office maintenance services (IT, cleaning, security & other maintenance companies)
• Maintain office equipment and order office supplies as needed
• Clerical duties (physical & digital file maintenance)
• 2+ years experience in either office management, administrative assisting or both;
• Exceptional typing skills;
• Fluent English with excellent communication skills both written and oral;
• Proficient computer skills and experience with Apple products, MS Office software including Word, Excel, Outlook, Adobe Acrobat Reader;
• Proficient with web communication tools including Zoom, Slack, MS Teams etc.;
• Professional office management ability to ensure smooth workflow;
• First aid certification an asset. Full-time position, available to start immediately.The approximate base pay range for this role is $55,000-$65,000 in addition to group health and dental benefits offered and generous vacation time allotment. The 604 Group is committed to equity, diversity, and inclusion throughout our company culture. Women, men, and non-binary identifying, persons with disabilities, Indigenous peoples, people of colour (BIPOC), persons from the LGBTQ2SIA+ community, and other equity-seeking groups are encouraged to apply.

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