Office Manager

Talentify; City of Langley; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an Office Manager to ensure efficient operation of administrative functions. Responsibilities include managing customer inquiries, overseeing payroll, and supporting various departments. Ideal candidates will have a strong background in office management, proficiency in MS Office, and excellent interpersonal skills.

Qualifications

• 3+ years of office management or administrative experience.
• Native English speaker with strong people skills.

Responsibilities

• Process and manage customer orders and inquiries.
• Manage payroll and extended benefits.
• Drive accountability on administrative business metrics.

Skills

Office management

Administrative support

Customer service

Data management

Process improvement

Education

High school diploma or equivalent

Tools

MS Office (Excel, Word, Outlook, Teams)

Job description

Job Title: Office Manager

Job Description

The Office Manager is responsible for ensuring the efficient operation of all administrative functions within the office, supporting departments such as manufacturing, logistics, and executive leadership. This role involves planning, directing, and coordinating office procedures, managing administrative staff, and implementing process improvements to increase operational efficiency.

Responsibilities

• Process and manage customer orders and inquiries, including product availability, pricing, delivery timelines, and invoicing.
• Update and manage various reports such as pricing tables, sales trackers, shipping trackers, and other reports.
• Handle all incoming communications, including mail, emails, phone calls, and in-person inquiries.
• Support other departments with filing, data entry, document and report preparation, and other clerical activities.
• Manage payroll and extended benefits.
• Observe and enforce all safety regulations and company policies.
• Assist in forecasting and budgeting for office operations, including supplies, services, and administrative expenses.
• Drive accountability and performance on administrative business metrics such as accuracy, timeliness, customer service, and cost efficiency.
• Schedule and manage front office operations, including reception, filing, mail distribution, and clerical duties.
• Implement and maintain office organization systems and continuous improvement initiatives.
• Oversee administrative personnel functions, including hiring, training, performance reviews, disciplinary actions, attendance tracking, and retention efforts.
• Control office-related capital and operating expenditures while staying within budgeted limits.
• Ensure high-quality standards in administrative output and service to internal customers.
• Maintain adequate inventory of office supplies and coordinate timely procurement.
• Coordinate with facility maintenance to ensure office systems and infrastructure are operational and meet company standards.

Essential Skills

• 3+ years of office management or administrative experience
• Proficiency in MS Office (Excel, Word, Outlook, Teams).
• Ability to manage data, perform searches, and use the accounting system (training provided).
• Native English speaker with strong people skills for significant phone interaction with customers.
• High school diploma or equivalent.

Pay and Benefits

The pay range for this position is $20.00 - $30.00/hr.

Workplace Type

This is a fully onsite position in Langley,BC.

À propos d'Aston Carter:

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [e-mail] pour connaître d’autres options d’accommodement.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.