Office Manager / Executive Assistant

Get Gitch; Toronto; On-site; CAD 52,000 - 64,000; Full time

Benefits offered by this job

On-site parking

Casual dress

Room to grow

Job summary

Get Gitch is seeking an organized Office Manager / Executive Assistant to support the CEO and team in a busy North York office. This full-time, in-office 1-year maternity leave contract focuses on keeping daily operations running smoothly and ensuring excellent customer interactions.

You will handle calendars, scheduling, meetings and client follow-ups while assisting with general administration and office coordination in a fast-paced environment.

Qualifications

• Organized with strong attention to detail and the ability to juggle multiple priorities.
• Confident communicator with customers via phone and email.
• Reliable and capable of working independently in a fast-paced office.
• Strong written and verbal communication skills.
• Proactive in managing calendars, appointments and follow-ups.

Responsibilities

• Answer and direct incoming phone calls.
• Provide friendly, professional customer service by phone and email.
• Manage calendars, appointments and scheduling.
• Coordinate meetings and keep schedules organized.
• Follow up with clients and assist with customer outreach.
• Support the CEO with meetings, scheduling, correspondence and day-to-day administrative needs.
• Direct client questions to the right person and ensure timely follow-up.
• Assist with general office administration and organization.
• Keep track of outstanding tasks, appointments and follow-ups.
• Work closely with the Gitch team to keep the office running smoothly.

Skills

Customer service

Calendar management

Communication

Organization

Team player

Tools

Email tools

Office software

Scheduling tools

Job description

Careers / Office Manager-Executive Assistant

OFFICE MANAGER / EXECUTIVE ASSISTANT

wE'RE looking for an organized, personable and dependable Office Manager / Executive Assistant to join our team for a one-year maternity leave contract.

This is a hands-on, in-office role for someone who enjoys being at the centre of a busy workplace. You’ll be helping customers, coordinating schedules, following up with clients and supporting our CEO and the broader Gitch team with the day-to-day details that keep everything running smoothly.

Location

North York, ON

Type

Full-Time / 1-year Contract
Maternity Leave Coverage

Monday-Friday
Full-time, In-Office

What You'll Do

• Answer and direct incoming phone calls
• Provide friendly, professional customer service by phone and email
• Manage calendars, appointments and scheduling
• Coordinate meetings and help keep schedules organized
• Follow up with clients and assist with customer outreach
• Support the CEO with meetings, scheduling, correspondence and day-to-day administrative needs
• Help ensure client questions and requests are directed to the right person and followed through
• Assist with general office administration and organization
• Keep track of outstanding tasks, appointments and follow-ups
• Work closely with the Gitch team to help the office run efficiently

What We're Looking For

We’re looking for someone who is organized, confident communicating with customers and comfortable managing several priorities at once.
The ideal candidate will be:

• Friendly, professional and comfortable speaking with customers
• Highly organized with strong attention to detail
• Reliable and able to work independently
• A strong written and verbal communicator
• Comfortable managing calendars, appointments and follow-ups
• Confident using email, office software and everyday digital tools
• Able to prioritize tasks and stay on top of deadlines
• Comfortable working in a busy small-business environment
• A team player who is happy to pitch in wherever needed
• Willing to learn product knowledge and new technology applications as required.

Previous administrative, office management, customer service or executive-assistant experience would be an asset.

about gitch sportswear

Gitch Sportswear creates custom hockey jerseys, team apparel and headwear for hockey teams and organizations.
We're focused on making custom teamwear easier to buy while delivering great-looking products and an experience that makes teams want to come back season after season.

Response Time

We typically respond within 2-3 business days.

JOIN US IN NORTH YORK

In-office at 1140 Sheppard Ave. W., Unit 9.

Grow with Gitch

On-site parking, casual dress and room to grow.

1140 Sheppard Ave. W, Unit 9, Toronto, ON M3K 2A2