Operations Manager - Maternity Leave Contract

Cameron Izard Snell LLP, Chartered Professional Accountants; Victoria; On-site; CAD 45,000 - 65,000; Full time

Job summary

Cameron Izard Snell LLP in downtown Victoria seeks a contract Office Manager to cover a 1-year maternity leave beginning January 2027. You will oversee office operations, coordinate with contractors, manage payroll processing, support staff and clients, and maintain our website and records.

This role requires highly organized, independent workers with 2+ years of admin experience; remote work is not available.

Qualifications

• 2+ years of office experience in an administrative or office management role.
• Experience providing client support handling inquiries in person or by phone.
• Payroll processing experience is a plus.

Responsibilities

• Manage all aspects of the office environment (supplies, organization, contractors for cleaning/repairs).
• Provide front-desk support for staff and clients; handle inquiries in person/over the phone.
• Support AR/AP activities including tracking/payments and reporting for bookkeeping.
• Manage the firm website and keep digital channels up to date.
• Organize company events, training sessions, and meetings.
• Assist with client signatures and tax return processes during busy periods.
• Execute bi-monthly payroll processing and related activities.
• Assist with light HR duties and monthly performance/hours reports.

Skills

Administrative support

Payroll processing

Office management

Client communication

Tools

MS Office Suite

Payroll software

Job description

We are looking for a contract Office Manager to join our team to cover a 1-year maternity leave starting January 2027.

Are you a highly organized, multi-talented, administrative-ly experienced go getter? Do you love juggling balls, adapting to new situations and working independently to support a highly functioning, well-oiled team? If you feel we are ticking your boxes, then this position could be for you!

Ideal candidates would have experience as an administrative assistant or office manager but having the right attitude is the key!

Your responsibilities at the firm would include but not be limited to:

• Managing all aspects of the office environment including ordering supplies, keeping the office organized, coordinating with outside contractors to provide cleaning, repairs and installation of office equipment.
• Providing support in a professional work environment for staff and clients with general inquiries in person, on the phone, and acting as the first point of contact in the office as needed.
• Supporting AR/AP activities including tracking and payment for external service providers and creating reports to ensure bookkeeping is accurate.
• Managing the company website and keeping our digital channels running and up to date.
• Organizing company events, training sessions, and meetings.
• Acting as client support specialist during busy times of the year, securing signatures and sending tax returns.
• Executing bi-monthly payroll processing, including bonus/incentive pay, vacation/sick pay, expense reimbursements, hourly-employee validations, and benefits changes.
• Assisting with light HR related duties like onboarding new staff, updating employee manual, participating in recruitment efforts and creating monthly reports to track performance, hours, vacation, etc. for staff.

You're sure to really like us if you:

• Enjoy working with a diverse set of clients and can adapt to their needs.
• Are excited to build on your skills and continue to learn on the job from staff of all skill sets and levels.
• Love having a flexible work schedule, Fridays off in the summer, and other amazing benefits!
• Want to join in on our pancake breakfasts, BBQs, Kayaking trips, maybe even axe-throwing and volleyball games!

We're sure to really like you if you:

• Are a keen team player who can work effectively with a wide range of staff
• Are adaptable to new technologies and willing to learn new skills
• Take initiative, follow directions, and proceed independently
• Like to suggest solutions, work through processes, and create new ideas to meet the needs of the firm
• Have 2+ years of office experience in an administrative assistant or similar role, office management and/or payroll experience is an asset.

This position is not eligible for remote or hybrid work due to the nature of the position.

The Firm

Delivering exceptional client service and trusted financial advice since 2007, Cameron Izard Snell LLP has the experienced tax and accounting professionals to help you. We have a record of building enduring client relationships through personalized service and quality work. We believe that our success and longevity depend on the growing success of our clients.

We are a mid-sized firm, located in downtown Victoria and recognized for our expertise in estates and trusts, corporate tax and accounting and U.S. personal tax. The founding members of our team received their training from international firms, giving us the unique ability to combine the benefits of big firm experience with small firm service. Our team is committed to excellence, built upon years of advanced training and technical experience.