Executive Assistant

GFL Environmental Inc.; Vaughan; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Wellness program

RRSP matching

Career growth opportunities

Job summary

GFL Environmental Inc. in Vaughan, Ontario, is seeking an elite Executive Assistant to support the Environmental Services division's leadership.

This role will partner with the division's executive and senior leaders to optimize schedules, communications, and project delivery. You will manage complex calendars, coordinate meetings and travel, and ensure top‑level discretion and responsiveness in a fast‑paced environment.

Qualifications

• 2–5 years of progressive experience supporting an executive office in a large organization preferred.
• Post‑secondary education in administrative support or a related field preferred.
• Experience using Google Workspace for daily operations and communications.

Responsibilities

• Optimize the executive’s calendar to maximize efficiency.
• Manage meetings, logistics, materials, and action item follow-up.
• Improve flow of information and communications across teams.
• Coordinate employee engagement activities and events.
• Perform a broad range of admin and project management tasks to support leadership.
• Handle special projects as assigned.

Skills

Calendar management

Communication

Prioritization

Discretion

Education

Post‑secondary education in administrative support

Tools

Google Workspace

Job description

Ready to elevate your career? GESI is expanding! We are officially hunting for our next Executive Assistant in Vaughan, Ontario —someone ready to bring fresh ideas and grow alongside a dynamic team.

About Us

GESI: GFL Environmental Services Inc. ("GESI") is a high-growth environmental services company recently carved out of GFL Environmental Inc. Backed by leading private equity firms, GESI delivers liquid waste, industrial cleaning, and soil remediation services across North America through a vertically integrated platform of over 230 sites and a fleet of 1,800+ vehicles. Our employees, over 5600 of us, enjoy numerous benefits: career advancement opportunities, competitive benefits, job stability within an essential services company, and the chance to make a positive impact every day for our customers and communities, Green for Life!

The Role

GFL Environmental is adding to the leadership support team and looking for an elite Executive Assistant to support the Environmental Services division. This role will support the executive leading the division, as well as key senior leaders. With expert-level execution, our new team member will enhance the office of the executive and the division’s performance.

About You

Your strong organization, communication and prioritization skills deliver best-in‑class management of an executive’s office. You identify and implement improvements based on your deep expertise as an elite Executive Assistant. Expert management of meetings and associated logistics is a core competency. You anticipate the executive’s needs and manage multiple priorities with an appropriate sense of urgency, empathy, and excellence. Your resourcefulness and drive to deliver top‑results are matched by your people‑first approach to leading an executive office. This leadership team has a demanding travel schedule, which requires your expert‑level travel planning skills. You have a high degree of emotional intelligence and discretion. This critical role requires a dynamic individual with a proactive mindset and who will actively facilitate the performance of the business.

Job Duties

• Optimize the executive’s calendar to maximize efficiency
  • Personalize the executive’s schedule to their preferences, understand internal / external obligations, prioritize requests for time and facilitate urgent demands or issues;
• Make meetings effective and project manage deliverables
  • Manage logistics, prepare participants, and create relevant materials (i.e.: financial reports, status reports, presentations)
  • Create action item reports, support key business initiatives and follow‑up on delivery;
  • Maintain proficiency with software applications and department systems as required;
  • Provide event management support as requested;
• Improve flow of information
  • Triage incoming and coordinating outgoing correspondence;
  • Build institutional knowledge to clearly communicate with the team;
  • Compose and prepare correspondence, maintain contact lists, make travel arrangements, and complete expense reports;
• Manage employee engagement activities
  • Coordinate announcement, recognition and celebration projects and associated logistics in collaboration with key stakeholders;
• Perform a broad variety of administrative and project management tasks which facilitate the executive and leadership team’s ability to effectively lead the organization;
• Special projects as assigned

What We’re Looking For (Qualifications)

• Experience: 2-5 years of progressive experience managing an executive office supporting a large organization is preferred.
• Education: Post‑secondary education in administrative support, office administration, or a related field is preferred.
• Technical Skills: Google Workspace (Docs, Sheets, Slides, Gmail)
• Soft Skills: Ability to maintain confidentiality and be self‑disciplined. Ability to thrive in a fast‑paced environment while managing multiple priorities. Ability to achieve high performance goals and meet deadlines in a fast‑paced environment. Excellent communication skills between team members, vendors, management, and customers. Strong organizational skills and ability to prioritize multiple tasks seamlessly with excellent attention to detail.

Location

This is a 100% onsite role based in Vaughan, ON, with a planned permanent relocation to Markham, ON, around January, 2027.

Mobility Requirement

Must possess a valid G License and have everyday access to a reliable vehicle.

What We Offer

• Health: Comprehensive medical, dental, and vision insurance.
• Wellness: Employee Assistance Program, life insurance, and paid time‑off
• Financial: RRSP matching, profit sharing and competitive wages
• Culture: Growth opportunities and continuous learning opportunities

Join us and become part of "Team Green" at GFL Environmental, where your skills and dedication will be valued and rewarded.

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [e-mail]