Administrative Assistant

Adecco; Toronto; On-site; CAD 34,000 - 39,000; Full time

Job summary

Adecco in Toronto, ON is seeking a mature Administrative Assistant to support the COO and cross‑functional teams in a fast-paced environment. This interim role starts immediately for six months with potential extension.

Responsibilities include calendar management, travel arrangements, meeting logistics, back-up reception, and document creation using MS Office. The ideal candidate has at least 3 years' admin experience and excellent MS Office skills.

Qualifications

• Excellent verbal and written communication.
• Heavy calendaring experience and travel arrangements.
• Advanced MS Word, Excel, PowerPoint and Outlook skills.
• Strong organizational skills and attention to detail.
• Flexible, team player with a can-do attitude; able to manage changing priorities.
• Ability to meet deadlines and handle multiple demands.

Responsibilities

• Organize meetings and logistics (catering, setup, teardown).
• Create reports and documents using MS Office.
• Update databases and maintain filing systems.
• Provide phone support and liaise with internal teams, vendors and clients.
• Back-up front desk receptionist during breaks/lunch.
• Perform other administrative duties as assigned.

Skills

Communication

Calendaring

Teamwork

Prioritization

Adaptability

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Administrative Assistant job opening in Toronto, ON (onsite, TTC accessible)

Our client is looking for a mature, experienced Administrative Assistant to work in their busy, fast paced environment on an urgent basis. The Administrative Assistant will be responsible for providing support to the COO and various others supporting with various tasks from calendaring to back up reception and more. Please note this is an interim temporary opportunity that starts immediately for 6 months with potential to extend or more. Pay rate range of $25-28/hr plus vacation pay, paid weekly.

Some of the responsibilities for the Administrative Assistant job opening in Toronto, ON may include but are not limited to:

• Organize meeting including the various logistics such as ordering caterings, setting up, tearing down
• Report and document creation utilizing MS Office programs
• Database updating and documenting; filling and other related tasks
• Provide phone support; liaise with internal teams, vendors and clients in a professional presentation
• Be the back-up for the front-desk receptionist on breaks/lunch
• Be able to change priorities quickly and take initiative while being a full team player to support and work with other departments/staff
• Perform other administrative and clerical duties as assigned

To be considered for the Administrative Assistant job opening in Toronto, ON, the selected incumbent will meet the following minimum criteria:

• At least 3 years of direct Administrative Assistant/Executive Assistant experience; preference to those who have supported Executives in the past
• Heavy calendaring experience, travel arrangements
• Excellent communication skills, both verbal and written
• Advanced skills in Microsoft Word, Excel, PowerPoint and Outlook
• High level organizational skills and attention to detail
• Flexible, team player with a can-do attitude; no job too big or small
• Strong prioritization, takes initiative, ability to meet deadlines and handle multiple demands while being able to adjust to changing priorities
• Attentive decision making and problem-solving skills

Vacancy Status:

This posting is for a current, urgent vacancy.

We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters.

We encourage applications from individuals of all backgrounds and identities.