Office Manager / Bookkeeper - Part Time

Blueprint Agencies; Cambridge; Hybrid; CAD 34,000 - 41,000; Part time

Job summary

Blueprint Agencies is seeking an Office Manager / Bookkeeper to support the financial and administrative operations in a part-time, remote role with a required half-day in the office at Downtown Galt. The role combines day-to-day bookkeeping with general office administration to keep the business organized and financially up to date.

The ideal candidate will manage AP/AR, payroll, and year-end records, using Excel or Google Sheets and QuickBooks Online or similar.

Qualifications

• Maintaining accurate and up-to-date financial records.
• Month-end reconciliation and balanced books each month.
• Managing AP/AR including invoicing and collections.
• Administering payroll and payroll remittances.
• Prepare organized records for external accountant at year-end.
• Strong Excel or Google Sheets skills and familiarity with QuickBooks Online.

Responsibilities

• Maintaining accurate and up-to-date financial records.
• Reconciling and balancing company books every month.
• Managing accounts receivable, including invoicing, monitoring outstanding accounts, and following up on overdue payments.
• Managing accounts payable and coordinating the timely payment of vendors, contractors, and other financial obligations.
• Maintaining organized financial documentation and records for bookkeeping, year-end accounting, and tax purposes.
• Administering payroll, maintaining accurate payroll records, and maintaining employee records.

Skills

Bookkeeping

Accounts receivable

Accounts payable

Payroll administration

Excel / Google Sheets

Tools

QuickBooks Online

Google Sheets

Job description

The Office Manager / Bookkeeper is responsible for supporting the financial and administrative operations of Blueprint Agencies. This is a part-time role that combines day-to-day bookkeeping with general office administration, helping ensure the business remains organized, financially up to date, and running efficiently.

This is a part-time, remote role. One half-day per week is currently required in the office at our Downtown Galt location.

Primary responsibilities include:

• Maintaining accurate and up-to-date financial records
• Reconciling and balancing company books every month
• Managing accounts receivable, including invoicing, monitoring outstanding accounts, and following up on overdue payments
• Managing accounts payable and coordinating the timely payment of vendors, contractors, and other financial obligations
• Maintaining organized financial documentation and records for bookkeeping, year-end accounting, and tax purposes
• Administering payroll, maintaining accurate payroll records, and maintaining employee records.

The ideal candidate is proactive and comfortable identifying discrepancies, overdue accounts, upcoming obligations, and potential cash-flow concerns rather than simply recording transactions.

You should have:

• Strong knowledge of bookkeeping principles and month-end reconciliation
• Experience managing AP/AR
• Experience with payroll administration and payroll remittances
• Ability to prepare organized financial records for an external accountant/bookkeeper at year-end
• Strong Excel or Google Sheets skills
• Experience with accounting software such as QuickBooks Online or similar

This position is currently part-time; however, there may be an opportunity for the role to grow for the right person.

Blueprint is a small, entrepreneurial business, and team members often have the opportunity to contribute beyond the traditional boundaries of their role. A candidate who is interested in taking on broader office management, client support, business development, or sales-related responsibilities over time may have the opportunity to expand the position into a larger and more permanent role.

Comfort with sales and business development would be considered an asset. Someone comfortable speaking with clients, identifying opportunities, following up on leads or existing relationships, and helping support the continued growth of the agency would be an added benefit.

Wage: $25-$30/hour, depending on experience and qualifications. Compensation may be negotiable for an exceptional candidate with strong bookkeeping, office management, or business development experience.