Senior Bookkeeper

The Mason Group - Strategic Search Partners; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

The Mason Group - Strategic Search Partners is seeking a seasoned bookkeeper to manage full-cycle bookkeeping for a portfolio of clients, including AP/AR, reconciliations, and journal entries. You will review month-end and year-end closes, and prepare financial statements with a focus on accuracy and timeliness.

You will oversee payroll processing, assist with tax preparations, and mentor junior staff while ensuring GAAP compliance and high-quality client service.

Qualifications

• 5+ years of bookkeeping experience.
• Strong knowledge of GAAP and tax regulations.
• Ability to train junior bookkeepers and manage a team.

Responsibilities

• Manage full-cycle bookkeeping for a portfolio of clients (AP/AR, bank reconciliations, journal entries).
• Review month-end and year-end closes.

Skills

General accounting

Training junior staff

Leadership/management

GAAP knowledge

Education

College or university degree in bookkeeping, accounting or business administration

Advanced QuickBooks Online certification

Tools

QuickBooks Online

Job description

Join a high-paced bookkeeping services company with the opportunity for leadership.

Core Bookkeeping & Accounting

• Manage full-cycle bookkeeping for a portfolio of clients (AP/AR, bank reconciliations, journal entries)
• Review and finalize month-end and year-end closes
• Prepare and review financial statements (P&L, balance sheet, cash flow)
• Oversee payroll processing and ensure accuracy of remittances
• Communicate financial insights clearly to clients (not just numbers, but what they mean)
• Assist accountants with tax preparations and audits as required, post the year end entries and verify account balances
• Lead audit preparation, including:
• Preparing audit-ready working papers and supporting schedules
• Coordinating with external auditors and responding to audit requests

Compliance & Filings

• Prepare and review CRA remittances (HST/GST, payroll source deductions)
• Ensure deadlines for filings and payments are consistently metStay current on tax law/CRA policy changes that affect client accounts
• Conduct monthly, quarterly and annual reviews of customers’ files in QuickBooks Online
• Manage all customers’ accounts in compliance with GAAP (Generally Accepted Accounting Principles), standards and regulatory requirements
• Maintain an orderly filing system

Quality Control & Review

• Review work completed by junior bookkeepers for accuracy before it goes to clients
• Catch and correct discrepancies, reconciliation issues, or coding errors
• Maintain consistency in chart of accounts and bookkeeping standards across clients

Client Management

• Support client onboarding — setting up books, migrating data, establishing processes
• Perform and assist with the set-up of customer files, processes and administrative planning
• Handle escalations or sensitive client conversations (like billing issues or service changes)
• Assist customers with preparation and implementation of budgets
• Maintain high communication standards with customers
• Assist customers with the use of QuickBooks, online apps and filing systems
• Perform other duties as assigned from time to time by the President

Mentorship & Training

• Supervise and train junior team members to improve their skills, confidence, product knowledge, and communication skills
• Serve as the primary point of contact for Junior Bookkeepers
• Delegate tasks and ensure the quality and accuracy of work performed by the team
• Review junior staff's work and provide feedback

Systems & Tools

• Implement consistent accounting policies, practices and procedures across all customer accounts
• Document processes and workflows
• Identify and recommend improvements to accounting processes and procedures
• Evaluate and recommend new tools/software as the practice grows

Requirements

• 5+ yrs experience in bookkeeping
• Excellent knowledge of general accounting principles, government requirements related to sales tax, income tax, payroll regulations and financial reporting
• Ability to train Junior bookkeeper, management skills
• College or university degree in bookkeeping, accounting or business administration
• Advanced level of certification in QuickBooks Online

Additional Information

The Mason Group is committed to fostering a diverse, inclusive, and accessible recruitment process. We welcome applicants from all qualified candidates. Accommodations are available upon request for candidates participating in all stages of the recruitment process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

This role is for an immediate vacancy, and we are actively hiring.

Technology-assisted screening tools including AI may be used during the recruitment process; however, all applications are reviewed by our Consultants.

If you are already registered with The Mason Group, please contact your Recruiting Consultant directly with reference to job #21102.