Office Manager - (01259.1)

Thompson Rivers University; Kamloops; On-site; CAD 49,000 - 57,000; Full time

Job summary

Thompson Rivers University is seeking an Office Manager for the TRU Community Legal Clinic in Kamloops. The role involves managing administrative tasks while supporting legal services for low-income clients. Ideal candidates will have a post-secondary qualification and strong organizational skills, offering dynamic support to clinic operations.

Benefits

30 vacation days a year

Qualifications

• Knowledge of the Canadian legal system.
• Experience assisting in various litigation matters.
• Ability to serve low-income clients respectfully.

Responsibilities

• Ensure efficient operation of day-to-day administrative matters.
• Provide administrative assistance to the Executive Director.
• Maintain the Clinic’s online file management system.

Skills

Proficiency with Microsoft Office

Communication skills

Budgeting/financial management

Interpersonal skills

Ability to manage priorities

Diplomacy and discretion

Education

Post-secondary degree or diploma

Qualification as a paralegal or legal assistant

Job description

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Application Restrictions

Open to both Internal and external

Job Type

Administrative/Management

Posting In effect from

11/3/2025

Closing Application Date

24/3/2025

Applications will be reviewed commencing the closing application date and may continue until the position is filled.

Full/Part Time

Full Time

Admin Type

Ongoing

Anticipated Start Date

1/4/2025

Position End Date (If Applicable)

DUTIES

TRU CLC’s mandate is to provide legal services to low-income clients while concurrently offering practical learning opportunities for students from the TRU Faculty of Law. This work includes case files, community outreach and public legal education.

The Office Manager reports to the Executive Director and is energetic and organized, with excellent interpersonal skills. The position is responsible for the efficient operation of administrative matters at the Clinic.

The starting salary for this position is $49,000. That salary will be reduced if the successful candidate selects a benefit package and RRSP matching option. The Office Manager is entitled to 30 vacation days a year.

TRU CLC is operated by the TRU Legal Clinic Society, an independent non-profit society. As such the employees of TRU CLC are not employees of TRU.

MAJOR RESPONSIBILITIES
This position is responsible for ensuring efficient operation of all day-to-day administrative matters at the Clinic, including:

• providing administrative assistance to the Executive Director and supervising lawyers as needed;
• screening phone calls, making a preliminary determination of eligibility of clients, and booking appointments for initial intake interviews;
• maintaining TRU CLC’s online file management system;
• identifying and recommending changes to Clinic policies or procedures as required to maximize office efficiencies and effectiveness;
• providing ongoing support and direction to students on administrative and office practices and procedures; and
• working with the Executive Director to monitor the Clinic’s finances, including ordering office supplies.

REPORTS TO
Executive Director, TRU CLC

QUALIFICATIONS

REQUIRED KNOWLEDGE/SKILLS
This position requires an individual with a knowledge of the Canadian legal system. The ideal candidate will have:

• a post-secondary degree or diploma; a qualification as a paralegal or legal assistant is preferred;
• experience assisting in various litigation matters;
• a high level of proficiency with various Microsoft Office programs including Outlook, Word, and Excel;
• competent professional writing and oral communication skills;
• a proven ability to balance multiple and competing priorities and to work as part of a team;
• a demonstrated ability in serving low-income clients and persons with disabilities in a respectful and sensitive manner;
• diplomacy and discretion when dealing with sensitive and confidential matters; and
• experience with budgeting/financial management.

Only candidates who are short-listed for an interview will be contacted. Please contact TRU CLC Executive Director Ted Murray at [e-mail] if you have any questions about this posting.

TRU CLC is committed to the principle of equity in employment. We welcome diversity and encourage applications from all qualified individuals, including persons from traditionally marginalized groups.

Pay Band

$0.00 - $0.00 ( Not Applicable )

Location

# of Hires Needed

1

Organizational Unit

TRU Community Legal Clinic

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit ourCareers website . External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.