Office Manager

Insight Global; Regina; On-site; CAD 70,000 - 80,000; Full time

Job summary

Insight Global in Regina, SK is seeking an experienced Office Manager to serve as the administrative backbone of a well-established industrial services company. You will support daily operations, handle bookkeeping, and act as the main contact for customers, vendors, and ownership.

Ideal candidates are highly organized self-starters who can balance accounting, customer service, and admin tasks in a small-business setting, showing ownership and adaptability to changing priorities and ad hoc

Qualifications

• 3+ years of experience in an Office Manager, Bookkeeper, Office Administrator, or similar role.
• Strong bookkeeping and accounting experience, including AP and AR.
• Experience supporting day-to-day office operations in a professional environment.
• Excellent customer service and phone communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize competing responsibilities and work independently.
• Self-motivated with a proactive, ownership-focused mindset.
• Professional, friendly, and relationship-oriented communication style.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Oversee day-to-day office operations and administrative functions
• Manage accounts payable, accounts receivable, invoicing, and bookkeeping activities
• Maintain accurate financial records, reports, and business documentation
• Serve as the primary point of contact for incoming customer calls and inquiries
• Coordinate communication with customers, vendors, and suppliers
• Monitor office supplies, incoming mail, and general office organization
• Support ownership with scheduling, reporting, and administrative requests
• Assist with payroll, record keeping, and other operational support activities as needed
• Handle ad hoc projects and tasks to support the needs of the business
• Utilize company software and internal systems to support daily operations

Skills

Bookkeeping

AP/AR

Customer service

Office administration

Organizational skills

Independent worker

Education

Education in Accounting/Bookkeeping/Business Administration or related field

Tools

Microsoft Office Suite

Job description

Insight Global is seeking an Office Manager to join a well-established industrial services company in Regina, SK. This individual will serve as the administrative backbone of the organization, supporting daily business operations, managing bookkeeping activities, and acting as a key point of contact for customers, vendors, and ownership.

The ideal candidate is a highly organized, detail-oriented self-starter who enjoys working in a small-business environment and taking ownership of their responsibilities. They will be comfortable balancing accounting, customer service, and administrative functions while adapting to changing priorities and supporting a variety of ad hoc business needs.

DAY-TO-DAY RESPONSIBILITIES

• Oversee day-to-day office operations and administrative functions
• Manage accounts payable, accounts receivable, invoicing, and bookkeeping activities
• Maintain accurate financial records, reports, and business documentation
• Serve as the primary point of contact for incoming customer calls and inquiries
• Coordinate communication with customers, vendors, and suppliers
• Monitor office supplies, incoming mail, and general office organization
• Support ownership with scheduling, reporting, and administrative requests
• Assist with payroll, record keeping, and other operational support activities as needed
• Handle ad hoc projects and tasks to support the needs of the business
• Utilize company software and internal systems to support daily operations

REQUIRED SKILLS & EXPERIENCE

• 3+ years of experience in an Office Manager, Bookkeeper, Office Administrator, or similar role
• Strong bookkeeping and accounting experience, including AP and AR
• Experience supporting day-to-day office operations in a professional environment
• Excellent customer service and phone communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize competing responsibilities and work independently
• Self-motivated with a proactive, ownership-focused mindset
• Professional, friendly, and relationship-oriented communication style
• Proficiency with Microsoft Office Suite

NICE-TO-HAVE SKILLS & EXPERIENCE

• Experience working in a small business environment
• Payroll administration experience
• Education in Accounting, Bookkeeping, Business Administration, or a related field
• Experience with accounting, ERP, or bookkeeping software
• Experience supporting industrial, manufacturing, construction, trades, or service-based organizations
• Experience improving office processes and administrative efficiencies

Pay Transparency:

The expected Annual Salary for this position falls between $70,000 to $80,000/year

Vacancy Status:

This Posting is for a current vacant role, and the successful candidate will be hired into an existing open position.

Artificial intelligence tools are used to assist in screening and assessing applicants for this position