Office Manager

The Law Office Management Association (TLOMA); Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Ricketts Harris LLP, a full-service boutique law firm in the Toronto financial district, seeks an Office Manager to lead accounting, administration, and client service. The role reports to the COO and offers a friendly environment with competitive salary and benefits.

The candidate should have at least two years of legal accounting experience, strong organizational skills, and the ability to multi-task in a fast-paced setting. A Business Administration degree is preferred.

Qualifications

• Minimum two years of legal accounting experience.
• Acumin experience preferred.
• Business Administration Degree or similar preferred.
• Strong organizational and communication skills.
• Ability to prioritize, multi-task and meet deadlines without supervision.
• Professional law firm experience an asset.

Responsibilities

• General day-to-day accounting and administrative tasks; set priorities and allocate resources.
• Identify and communicate policy and procedure priorities.
• Maintain banking relationships and liaise with vendors.
• Assist management in hiring, exit interviews, and staff training.
• Ensure firm compliance with federal, provincial and local laws.
• Perform accounting functions: reconciliations, payables, year-end, and HST remittance.
• Supervise accounting clerks with daily tasks.
• Oversee office facilities, equipment, service contracts and major purchases/leases.
• Develop and administer central files and off-site records.
• Perform property management activities.
• Manage telecom systems and day-to-day help desk with IT involvement.
• Provide client services and marketing guidance for staff.
• Assist partner managing marketing with client and prospect databases.

Skills

Organizational skills

Communication skills

Team player

Multitasking

Independent work

Education

Business Administration Degree

Tools

Acumin

Job description

Ricketts Harris LLP, a full-service boutique law firm located in the financial district, is looking for an Office Manager. We offer a friendly, thoughtful work environment and competitive salary and benefits.

Daily Duties Include, But Are Not Limited To

• general day-to-day accounting and administrative tasks including setting up and balancing priorities, allocating resources, and facilitating communication of information within the Firm;
• identifying and communicating policy and procedure priorities;
• maintaining banking relationships and liaising with vendors;
• assisting Management in hiring/exit interviews, staff training when required;
• ensuring firm compliance with applicable federal, provincial and local laws;
• performing accounting functions such as reconciling bank accounts, journal entries, accounts payables, yearend preparations, reconciliations, and remitting HST for all entities;
• supervising accounting clerks with daily accounting tasks including client trust accounts when required;
• office facilities’ functions including managing equipment and reviewing, assisting with negotiating, and monitoring service contracts and major equipment purchases/leases;
• developing and administering central files and off-site records management;
• performing property management activities;
• managing all telecommunication systems and operations as well as day-to-day operations of help desk in conjunction with IT Specialist;
• day-to-day client services and marketing providing guidelines for and monitor the employees’ role in assuring client service delivery;
• assisting partner in charge of marketing in managing client and prospect database.
• Position will report to COO

Qualifications

• A minimum of two years of legal accounting experience; Acumin (accounting software) experience preferred
• Business Administration Degree (or similar) preferred;
• Strong organizational and communication skills;
• Ability to prioritize, multi-task and meet deadlines without supervision;
• A team player who can also work independently;
• Interest in growth, taking on more and future responsibilities; and
• Professional law firm experience an asset

We have a long-term mindset and are looking to grow. Our firm’s leadership is looking for someone who wants to grow alongside them. While ours is a fast-paced and multifaceted working environment, we are also irreverent and work as a team.