Office Manager

Aplin; Calgary; On-site; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Accommodation during recruitment

Job summary

Aplin is seeking an experienced Office Manager with a strong background in accounting and human resources to oversee the firm’s day-to-day administrative, financial, and HR operations in Calgary, Alberta.

You will manage billing and invoicing, trust funds, banking, accounts payable and GST remittances, payroll and benefits, and assist with recruitment, onboarding, and documentation to support the firm's accountant in preparing financial statements.

Qualifications

• Experience in a law firm environment in a similar office management, accounting, or HR role.
• Strong knowledge of trust accounting and the rules and requirements of the Law Society of Alberta.
• Proficiency with Unity and Microsoft Office.
• Strong organizational and time-management skills with excellent attention to detail.
• Excellent communication, interpersonal, and leadership skills.
• Ability to work independently, prioritize competing responsibilities, and maintain confidentiality.

Responsibilities

• Manage the firm’s billing and invoicing processes.
• Receive and disburse funds, including trust funds, in accordance with applicable requirements.
• Perform and oversee banking transactions.
• Process accounts payable and prepare GST remittances.
• Oversee payroll and employee benefits administration.
• Assist with recruitment, onboarding, and employee-related processes.
• Prepare and maintain documentation required to support the firm’s accountant in the preparation of financial statements.
• Ensure financial and administrative processes are accurate, organized, and compliant with applicable regulations and firm policies.

Skills

Office management

Accounting

HR administration

Trust accounting

Leadership

Communication

Attention to detail

Tools

Microsoft Office

Unity

Job description

Our client is seeking an experienced Office Manager with a strong background in accounting and human resources to oversee the firm’s day-to-day administrative, financial, and HR operations.

Key Responsibilities

• Manage the firm’s billing and invoicing processes.
• Receive and disburse funds, including trust funds, in accordance with applicable requirements.
• Perform and oversee banking transactions.
• Process accounts payable and prepare GST remittances.
• Oversee payroll and employee benefits administration.
• Assist with recruitment, onboarding, and employee-related processes.
• Prepare and maintain documentation required to support the firm’s accountant in the preparation of financial statements.
• Ensure financial and administrative processes are accurate, organized, and compliant with applicable regulations and firm policies.

Qualifications

• Previous experience in a law firm environment in a similar office management, accounting, or HR role.
• Strong knowledge of trust accounting and the rules and requirements of the Law Society of Alberta.
• Demonstrated proficiency with Unity and Microsoft Office.
• Strong organizational and time-management skills with excellent attention to detail.
• Excellent communication, interpersonal, and leadership skills.
• Ability to work independently, prioritize competing responsibilities, and maintain confidentiality.

Accommodation is available upon request throughout all stages of the recruitment process.