Office Administrator (Law Office)

MacDonald Search Group; Vancouver; On-site; CAD 50,000 - 70,000; Full time

Job summary

A respected Vancouver law firm is seeking an experienced Office Administrator to manage daily operations and support the legal team. The ideal candidate should have 3-5 years of experience in a professional setting, strong organizational skills, and proficiency in Microsoft Office Suite. Responsibilities include coordinating office activities, managing client relations, and handling financial tasks. Join a dedicated and fun team that values detail-oriented support in a fast-paced environment.

Qualifications

• 3-5 years of experience as an Office Assistant/Administrator preferably in legal or professional settings.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office Suite.

Responsibilities

• Manage calendars, schedule meetings, and assist lawyers with tasks.
• Oversee daily office operations and manage supplies.
• Serve as the first point of contact demonstrating excellent interpersonal skills.
• Manage high-volume filing and maintain document control.
• Perform basic financial tasks including preparing deposits.

Skills

Organizational Skills

Interpersonal Skills

Microsoft Office Suite

Communication Skills

Job description

MacDonald Search Group is proud to partner with a respected Vancouver law firm in their search for a highly organized, experienced Office Administrator.

Our client is a small but high-volume and fast-paced firm that requires their new team member to have exceptional attention to detail, strong administrative skills, and a proactive approach. You will be the cornerstone of their daily operations, providing essential support to the legal team and ensuring the smooth functioning of the office.

Key Responsibilities

• Executive Support: Managing calendars, scheduling meetings, and assisting with various administrative tasks for the principal lawyers.
• Office Management: Overseeing the day-to-day operation of the office, ensuring all necessary supplies and resources are available.
• Client Relations: Serving as the first point of contact for the office, demonstrating excellent interpersonal skills when answering phones, greeting clients, and managing correspondence.
• Document & Filing Management: Managing high-volume physical and electronic filing, maintaining an organized and accurate document control system.
• Financial Administration: Performing basic financial tasks, including preparing deposits for both
• Trust and General accounts and attending at the bank for deposit completion.
• General Administrative Tasks: Utilizing strong computer savvy to manage email, create and edit legal documents, and utilize practice management software.
• Workflow Coordination: Acting as an excellent multitasker to prioritize and manage multiple ongoing projects and deadlines simultaneously.

Qualifications and Experience

• Proven Work Experience: three to five years’ experience as an Office Assistant/Administrator, preferably within a professional, white-collar boutique office setting (e.g., legal, accounting, finance, etc.).
• Exceptional Organizational Skills and a meticulous approach to detail.
• Strong Interpersonal and Communication Skills (written and verbal).
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
• Demonstrated ability to thrive in a fast-paced, high-volume environment.
• Ability to handle sensitive information with discretion and confidentiality.

The successful candidate will become a key team member with a close-knit group of legal professionals who work hard while maintaining a fun professional environment.