Accounting and Administrative Coordinator

Cartel Inc.; Toronto; On-site; CAD 77,000 - 94,000; Full time

Benefits offered by this job

Competitive salary

Excellent benefits package

Supportive work environment

Job summary

Cartel Inc. in Toronto is seeking an experienced Accounting and Administrative Coordinator to join in a newly created role. You will oversee day-to-day accounting and admin operations, work closely with leadership, and help shape processes that keep the firm running smoothly.

This position offers room to grow, a supportive team, and a competitive salary with excellent benefits. If you're looking to take ownership of your work and build lasting relationships, this could be the right move.

Qualifications

• A minimum of three years of legal accounting experience.
• Acumin accounting software experience preferred.
• Business Administration Degree (or similar) preferred.
• Strong organizational and communication skills.
• Ability to prioritize, multi-task and meet deadlines without supervision.
• A team player who can also work independently.
• Interest in growth, taking on more and future responsibilities.
• Professional law firm experience an asset.

Responsibilities

• Oversee daily accounting and administrative operations, including setting priorities, allocating resources, and facilitating communication across the Firm.
• Identify and communicate policy and procedural priorities.
• Maintain banking relationships and liaise with vendors.
• Assist Management with hiring, exit interviews, and staff training as required.
• Ensure compliance with applicable federal, provincial, and local laws and regulations.
• Manage accounting functions, including bank reconciliations, journal entries, accounts payable, year-end preparation, and HST remittances for all entities.
• Supervise accounting clerks, including oversight of daily accounting tasks and client trust accounts as required.
• Oversee office facilities and equipment, including service contracts, major purchases, and equipment leases.
• Develop and maintain centralized filing systems and off-site records management.
• Perform property management duties.
• Manage telecommunications systems and coordinate daily help desk operations with the IT Specialist.
• Oversee client service and marketing activities, establish service guidelines, and monitor employee adherence to client service standards.
• Assist the Partner in Charge of Marketing with managing client and prospect databases.
• Report to the Chief Operating Officer (COO).

Skills

Organizational skills

Communication skills

Prioritization & multitasking

Team player

Growth mindset

Education

Business Administration degree

Tools

Acumin

Job description

Accounting and Administrative Coordinator

Some jobs are simply the next step. Others give you the chance to build something of your own. We’re working with a genuinely wonderful, down-to-earth firm looking for an experienced Accounting and Administrative Coordinator to join its team in a newly established role. This is an opportunity to make your mark, work closely with leadership, and help shape the processes and day-to-day operations that keep the firm running smoothly. You’ll have meaningful responsibility, room to bring forward ideas, and the opportunity to grow alongside a team that values what you bring to the table. In return, you can expect a highly competitive salary, an excellent benefits package, and a supportive and welcoming work environment. For someone looking for more than just another job – a place to build lasting relationships, take ownership of their work, and grow for the long term – this could be a very worthwhile next move. If this sounds like the right fit for you, we’d love to hear from you.

Salary: Up to $85K (Based on Experience)

Key Responsibilities

• Oversee daily accounting and administrative operations, including setting priorities, allocating resources, and facilitating communication across the Firm.
• Identify and communicate policy and procedural priorities.
• Maintain banking relationships and liaise with vendors.
• Assist Management with hiring, exit interviews, and staff training as required.
• Ensure compliance with applicable federal, provincial, and local laws and regulations.
• Manage accounting functions, including bank reconciliations, journal entries, accounts payable, year-end preparation, and HST remittances for all entities.
• Supervise accounting clerks, including oversight of daily accounting tasks and client trust accounts as required.
• Oversee office facilities and equipment, including service contracts, major purchases, and equipment leases.
• Develop and maintain centralized filing systems and off-site records management.
• Perform property management duties.
• Manage telecommunications systems and coordinate daily help desk operations with the IT Specialist.
• Oversee client service and marketing activities, establish service guidelines, and monitor employee adherence to client service standards.
• Assist the Partner in Charge of Marketing with managing client and prospect databases.
• Report to the Chief Operating Officer (COO).

Qualifications

• A minimum of three years of legal accounting experience
• Acumin (accounting software) experience is preferred;
• Business Administration Degree (or similar) preferred;
• Strong organizational and communication skills;
• Ability to prioritize, multi-task and meet deadlines without supervision;
• A team player who can also work independently;
• Interest in growth, taking on more and future responsibilities; and
• Professional law firm experience an asset.