Assistant Office Manager

Randstad Canada; Toronto; Hybrid; CAD 50,000; Full time

Job summary

An established industry player is looking for an Assistant Office Manager to ensure the smooth operation of their downtown Toronto office. This role offers a blend of administrative tasks, sales support, and event planning, making it ideal for someone who thrives in a dynamic environment. With a hybrid work model and a supportive company culture, this position not only offers competitive compensation but also the opportunity to grow within a collaborative team. If you are organized, self-motivated, and eager to contribute to a thriving workplace, this could be the perfect opportunity for you.

Benefits

Benefits after 3 months

2 weeks vacation

Hybrid work model

Excellent company culture

Qualifications

• Strong organizational skills and ability to prioritize tasks.
• Proven multitasking ability in a fast-paced environment.

Responsibilities

• Manage office and administrative duties including answering phones and ordering supplies.
• Assist with onboarding new employees and maintaining accounts receivable.

Skills

Organizational Skills

Multitasking

Self-Motivation

Communication Skills

Technical Skills

Education

Office Administration Experience

Job description

We are seeking an Assistant Office Manager to support the smooth and efficient operation of our client's office, a financial consulting firm located in downtown Toronto. The role involves managing administrative tasks, coordinating workflows, and supporting staff to maintain a productive work environment.

Advantages

• Annual compensation of $50,000
• Benefits after 3 months, 2 weeks vacation to start
• Monday-Friday, 9:00am-5:00pm
• Hybrid work model: 2 days remote, 3 days in-office per week
• Located in a TTC-friendly area in downtown Toronto
• Excellent company culture

Responsibilities

As the Assistant Office Manager, your duties will include:

1. Office and Administrative Duties:
   • Answering the main phone line
   • Mail pickup/delivery
   • Compiling and distributing weekly reports
   • Ordering office supplies and maintaining inventory
   • Coordinating monthly staff meetings and taking minutes
   • Assisting with onboarding new employees
   • Reviewing, approving, and submitting vendor invoices; tracking expenses
   • Maintaining accounts receivable spreadsheets
   • Providing basic IT support to staff
   • Building rapport with IT, property management, contractors, etc.
2. Sales & Marketing:
   • Maintaining weekly competitive tracking
   • Assisting with special projects for the Business Development team
3. Event Planning:
   • Coordinating events with the Marketing Director
4. Other duties as required

Qualifications

Ideal candidates will have:

• Strong organizational skills and ability to prioritize
• Proven multitasking ability in a fast-paced environment
• Self-motivation and independence
• Proficiency in computer and technical skills, with troubleshooting abilities
• Excellent communication and interpersonal skills
• Office administration experience (asset)

Summary

If you meet most of the above criteria, please register for a Randstad account and apply online. We thank all applicants; however, only those with relevant experience will be contacted.

Randstad Canada values diversity and is committed to an inclusive workplace. Please inform us of any accommodation needs during the process by contacting [e-mail].