Office Manager

Kablamo Pty Ltd; Toronto; On-site; CAD 73,000; Full time

Job summary

Kablamo Pty Ltd, a leading cloud product development company, seeks an HR Administrator to manage employee relations, recruitment, and office management. The ideal candidate will have a Bachelor's degree and CHRP designation, with at least one year of experience in HR administration. This role offers a salary of CAD 73,000 per annum, along with a discretionary bonus and additional benefits, including extended healthcare.

Benefits

Extended Healthcare

5% of annual salary discretionary bonus

CAD $100 Anniversary

Qualifications

• One year of experience in office and company administration.
• Experience with HR administrative systems.
• Proven experience of working with an IT company in HR administration.

Responsibilities

• Handle employee queries and maintain a positive work environment.
• Assist in the hiring process, including interview coordination.
• Organize company events, meetings, and team-building activities.

Skills

Employee onboarding

Office and lease management

IT Provision

Executive Assistant work

Accounts management

Occupational Health and Safety

Education

Bachelor Degree

CHRP Designation

Tools

Employment Hero

Google Sheets

Atlassian Trello

Slack

Job description

Address of work location: Level 5, 292 Adelaide Street West, Toronto, Ontario, M5V 1P6, Canada

Duties: People and Culture

1. Employee Relations: Handle employee queries and maintain a positive work environment.
2. Recruitment & Onboarding Support: Assist in the hiring process, including interview coordination, reference checking, and onboarding new employees.
3. New Starter Logistics: Facilitate all new starter logistics procedures, including ordering laptops, sending custom merchandise, and working with Kablamo’s team to set up login access to relevant accounts.
4. Employee Development: Establish and coordinate training sessions.
5. Policy: Assist in the implementation and review of HR policies and procedures.

Office Management

1. Employee, Contractor, and Customer Access: Manage access to the office and maintain records of keys and access cards.
2. Office Supplies: Inventory and shipping, manage office supplies, furniture, and equipment.
3. Vendor Management: Obtain quotes and coordinate with vendors for services.
4. Space Management: Ensure the office space is safe, functional, and comfortable for employees.
5. Health & Safety: Conduct regular reviews and ensure compliance with health and safety regulations.

Travel Arrangements and Approvals

1. Travel Planning: Coordinate travel arrangements for staff and leadership.
2. Approval Processes: Manage and streamline the approval process for travel and related expenses.
3. Records, Review, and Reporting: Maintain up-to-date records of upcoming travel for staff and leadership. Regularly review costs and prepare reports for leadership.
4. Expense Reviews and Reporting: Assist in the review of expenses and prepare reports or summaries for leadership.
5. Software Vendor Management: Manage software subscriptions and contracts, including those for Google, Microsoft, Figma, Miro, Atlassian, and others.
6. Budget Tracking: Help monitor and track budgets.
7. Invoice Processing: Assist in processing invoices and coordinating with the finance team.

Event Planning

1. Internal Events: Organize company events, meetings, and team-building activities.
2. External Events: Coordinate company representation at external events, such as conferences or client meetings.
3. Logistics Management: Handle the logistical aspects of events, including booking venues, catering, and arranging accommodations.

Leadership Group Assistance

1. Meeting Coordination: Assist in scheduling and coordinating meetings for leadership.
2. Document Preparation: Prepare agendas, minutes, and presentations for leadership meetings.
3. Project Management: Assist in managing and tracking leadership-driven projects.

Administrative Tasks

1. General Administration: Handle day-to-day administrative tasks, such as filing, documentation, and correspondence.
2. Asset Management: Keep accurate records of assets and their status (e.g., laptops and high-value items).
3. Special Projects: Take on ad hoc projects as needed by leadership.
4. Record Keeping: Maintain and organize company records and documents.

Education: Bachelor Degree; and a CHRP Designation.

Experience:

1. One year of experience in office and company administration, across a broad depth of responsibilities.
2. Experience with HR administrative systems, such as Employment Hero, Google Sheets, Apple Business, Amazon Business, Atlassian Trello, Navan, Airwallex, Slack, and insurance databases.

Specific experience and skills are required in:

1. Employee onboarding;
2. Office and lease management;
3. IT Provision;
4. Executive Assistant work;
5. Accounts management;
6. Occupational Health and Safety;

Skills: Proven experience of working with an IT company in HR administration;

Salary: $73,000.00 per annum

Benefits: Extended Healthcare, 5% of annual salary discretionary bonus, CAD $100 Anniversary

Applications to be sent to: Harry Sivalinkam at: [e-mail] - Email only please

Role Overview

Company Overview

Are you interested in joining one of Australia’s best cloud product development companies? Our team uses cutting-edge cloud technology to design and build digital products and data platforms that deliver transformational change. We’re helping our customers to build digital solutions to manage bushfire risk, perform genomics research on deadly diseases, launch new fintech, deliver millions of hours of media content to viewers, rethink welfare programs for disadvantaged communities, and much more. At the 2021 AWS Global Public Sector conference, Kablamo won the global award for “Most Innovative AI / ML Solution” - we were selected from more than 1,800 AWS global partners! The AWS award was for Kablamo’s work with Victoria’s Department of Environment, Land, Water & Planning to help them predict and manage bushfire risk for the State of Victoria.

We acknowledge Aboriginal and Torres Strait Islander peoples as the First Australians and Traditional Custodians of the lands where we live, learn and work.

What we do: Employment Hero is an end-to-end HR, payroll, and recruitment solution designed for Australian businesses. Our suite of powerful employment tools helps streamline your workday, so you can focus on what matters.