OFFICE MANAGER

Southbridge Care Homes; St. Catharines; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player in long-term care is seeking a dedicated Office Manager to join their team in St. Catharines. This full-time, permanent role is pivotal in ensuring smooth office operations and administration. You will be the first point of contact, providing exceptional service to residents and staff while managing financial transactions and payroll. The ideal candidate will possess strong organizational and interpersonal skills, with a background in accounting. If you thrive in a fast-paced environment and are passionate about supporting a caring community, this opportunity is perfect for you!

Qualifications

• 3+ years of experience in a similar office management position.
• Post-secondary education in Accounting or related fields is essential.

Responsibilities

• Provide exceptional customer service to residents and staff.
• Handle financial transactions and payroll duties efficiently.

Skills

Customer Service

Organizational Skills

Time Management

Interpersonal Skills

Accounting Knowledge

Education

Post-secondary certificate or diploma in Accounting

Post-secondary education related to payroll administration

Tools

Point Click Care

Job description

Welcome Home!

Southbridge, the owner and operator of several long-term care homes and retirement communities in Southwestern Ontario, is currently seeking an Office Manager for our home located in St. Catharines ON. This is a full-time, permanent opportunity.

Reporting to the Executive Director, this role will assist with office related duties related to the operations and administration of the home and the staff.

Responsibilities:

• Providing exceptional customer service to residents, visitors, service providers and staff alike
• Be the first point of contact for incoming calls and visitors
• Recording details of financial transactions through Point Click Care (our electronic health record system)
• Preparing and submitting monthly billings to residents, government agencies and other third parties for payment processing
• Disbursing, balancing and replenishing facility petty cash funds and administering trust accounts for the residents in accordance with the Nursing Homes Act
• Preparing bank deposits and completing reconciliations for accounts
• Applying the rate reduction application process for residents
• Accounts receivable / collections and processing all vendor payables
• Payroll duties including data entry and preparing payroll for submission
• Other duties and tasks as assigned to help support the team as a whole!

The ideal candidate will have the following qualifications and skills:

• Post-secondary certificate or diploma in Accounting, or a related course
• Post secondary education related to payroll administration or related experience is an asset
• 3+ years of experience in a similar position with working knowledge of general office operations
• Experience in Long Term Care with utilization of Point Click Care is an asset but not required
• Strong interpersonal and organizational skills, ability to work in a fast-paced environment and have exceptional time management skills

Interested applicants should apply through this posting. We would like to thank all applicants for your interest in working as part of our team! Only those applicants selected to move forward in the recruitment process will be contacted.

Southbridge Care Homes welcomes those applicants with disability related needs and those whom a need for accommodation in the recruitment process. Please provide notice of your need for accommodation to the hiring manager upon scheduling of an interview.