Office Manager

KPMG LLP Canada; Regina; On-site; CAD 60,000 - 80,000; Full time

Job summary

KPMG in Regina is seeking an Office Manager to lead the administration team and ensure high-quality service delivery. This individual will handle sensitive information with discretion, manage workflows, coordinate training, and support the Office Managing Partner on various operational initiatives. Candidates should have a college diploma and at least 5 years of relevant experience in administration.

Qualifications

• Minimum 5 years experience in administration/facilities.
• Experience in office facilitation including space planning and repairs.
• Strong management skills, both in people and time.

Responsibilities

• Managing the administration team and optimizing workflows.
• Coordinating onboarding and offboarding processes.
• Monitoring office operations and liaising with the landlord.

Skills

People management

Time management

Communication skills

Technical skills

Education

College diploma or equivalent

Job description

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The Client Administration function is a vital part of the firm’s National Shared Services andis focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMGRegina is looking for an Office Manager who can provide support on a range of activities to ensure a high-quality product.

The Office Manager will maximize the value of leaders’ time by proactively identifying and taking accountability for administrative matters. The individual in this role will operate with a large degree of autonomy and independently complete high-quality work to meet established goals. They will handle highly sensitive and confidential information requiring a high level of discretion.

What you will do

• Performance management of the administration team, coaching, mentoring and identifying development/training requirements
• Balance workload, work flow, vacation schedule and overtime of the administration team
• Focus on effective, efficient operations of the office, liaison with the Landlord on issues relating to daily operations
• Support the Office Managing Partner by coordinating local sustainability, growth and community initiative
• Coordinate all Onboarding/Offboarding in the office for new hires, transfers and terminations
• Coordinate with Talent Attraction on all new hires, including campus recruiting
• Monitor the implementation of all policies and procedures as they relate to the location
• Monitor local office expenses, reconcile AMEX allocations, and approve expenses in Coupa
• Coordinate local office activities, including internal social events
• Review all expense reports to ensure policy compliance and proper coding, forwarding to OMP or designated approver for final approval

What you bring to the role

• College diploma or an equivalent combination of education with a minimum 5 years experience in administration/facilities
• Experience with office facilitation to include space planning, repairs & maintenance, health & safety, and project management
• Superior people and time management skills
• Excellent written and communication skills
• Strong technical skills required

Providing you with the support you need to be at your best

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.