office manager

Government of Canada - Central; Oshawa; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

The Government of Canada is seeking an administrative professional to implement and evaluate procedures within their central operations. This role, suitable for individuals with a secondary school certificate and relevant experience, will involve supervising staff and coordinating office services. Key skills include flexibility, organizational abilities, and proficiency in software applications. The position offers a hybrid work environment that allows for both in-person and remote work.

Qualifications

• 1 year to less than 2 years of experience required.
• Experience with office software like MS Office is beneficial.
• Ability to work independently and under pressure is necessary.

Responsibilities

• Implement and review new administrative procedures.
• Delegate work and establish priorities for staff.
• Administer policies related to access to information.

Skills

Interpersonal skills

Communication

Flexibility

Organizational skills

Reliability

Ability to multitask

Attention to detail

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS PowerPoint

MS Word

Database software

Google Drive

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Hybrid

Work must be completed both in person and remotely.

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration

Supervision

• 3-4 people

Experience and specialization Computer and technology knowledge

• Electronic mail
• Adobe Photoshop
• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive

Additional information Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Adaptability
• Team player