Office Manager

Krahn Group of Companies; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Job summary

A multi-disciplinary firm is seeking an Office Manager in Edmonton to oversee office operations, manage proposals, and ensure a harmonious work environment. The ideal candidate is an organized, proactive professional with 3-5 years of experience in office management, strong communication skills, and proficiency in Microsoft Office. This role offers competitive compensation and benefits, and the chance to work in a dynamic and supportive culture.

Benefits

Competitive compensation and benefits

Opportunities for professional growth and development

A supportive and inclusive company culture

Chance to work with a dynamic and passionate team

Modern office facilities

Qualifications

• 3-5 years of experience in office management or administration.
• Exceptional organizational skills and attention to detail are essential.
• Experience in construction, architectural, or engineering consultancy preferred.

Responsibilities

• Oversee day-to-day operations and manage office supplies.
• Coordinate proposal development and collaborate with cross-functional teams.
• Provide administrative support to the leadership team.

Skills

Organizational skills

Attention to detail

Multitasking

Verbal communication

Written communication

Proficiency in Microsoft Office Suite

Project management

Education

Post-secondary degree or diploma in business administration

Tools

Microsoft Office Suite

Project management software

Job description

The Krahn Group of Companies is a multi-disciplinary firm providing engineering and design services to support development projects of any size or scope. Established in 1984, we design vibrant, dynamic spaces throughout the communities we call home.

By being involved with projects from concept to construction, we aim to offer clients a well-rounded, cost-effective service that enhances their property’s long-term value.

We are currently seeking an Office Manager to join our teaminEdmonton, Alberta.

Are you an organized, proactive, and people-oriented professional looking for a challenging and rewarding role? We are searching for an experienced Office Manager to oversee the daily operations of our Edmonton office and ensure a productive and harmonious work environment. This role is responsible for managing day-to-day administrative tasks, overseeing various office administration functions. coordinating project delivery, preparing proposals, and providing vital tracking summary reports on key metrics. This position will play a crucial role in assisting with presentations to staff and ensuring the smooth functioning of both the administrative and operational aspects of our Edmonton office.

Responsibilities

• Oversee the day-to-day operations of the office, ensuring that all facilities are well-maintained and fully functional
• Manage office supplies and inventory, ensuring timely procurement and cost-effectiveness
• Coordinate with building management and external vendors to address maintenance and operational needs
• Coordinate and manage the proposal development process from start to finish
• Collaborate with cross-functional teams to gather information for proposals
• Write, edit, and proofread proposal content to ensure accuracy and clarity
• Develop and maintain a library of proposal templates, boilerplate content, and graphics
• Ensure compliance with proposal requirements and deadlines
• Coordinate with subject matter experts to gather technical information for proposals
• Review and analyze RFPs (Request for Proposals) to determine proposal requirements
• Provide administrative support to the leadership team, including scheduling meetings, managing calendars, and preparing reports
• Handle incoming and outgoing correspondence, ensuring timely and accurate communication
• Maintain and update company records, files, and databases
• Support and enhance employee engagement by fostering a positive and collaborative work culture
• Assist in organizing company events, meetings, and team-building activities for the Edmonton office
• Facilitate onboarding for new hires and ensure they are set up for success with the necessary tools and resources
• Coordinate with the finance department to handle invoices, payments, expense reports, and provide payroll support as needed
  
  

Qualifications

• 3-5 years of experience in office management, administration, or a similar role; preference will be given to those with backgrounds in construction/development, architectural/design, and/or engineering consultancy experience
• Post-secondary degree or diploma in business administration, management, or a related field is preferred
• Exceptional organizational skills, strong attention to detail, and the ability to multitask effectively
• Excellent verbal and written communication skills with a professional demeanor
  
• Proficiency in office software, including Microsoft Office Suite
  
• Experience with project management software is a bonus
  
• Ability to work proactively and responsibly under minimal supervision
  

Perks and Benefits

• Competitive compensation and benefits
• Opportunities for professional growth and development
• A supportive and inclusive company culture
• The chance to work with a dynamic and passionate team
• Modern office facilities in a convenient location
  

If you have the ambition, expertise, and enthusiasm to thrive as our Office Manager, we’d love to hear from you. Join us in shaping the future of our organization and making a difference every day.

We look forward to welcoming you to our team!

Please note that due to the volume of applications, only those candidates selected for an interview will be contacted.

Candidates will only be contacted from an email associated with krahn.com or BambooHR.com.